Bookkeeper/Office Manager

Position Summary

Humpty Dump is a growing local business serving customers throughout the Denver metro area. We are looking for an organized, dependable, and detail-oriented Bookkeeper / Office Manager who can help keep our financial records accurate and our office running smoothly.

This is a unique role, joining our current Bookkeeper / Office Manager and partnering as a 2-person team overseeing office management and bookkeeping needs. The Bookkeeper / Office Manager will be a hands-on position that combines bookkeeping, payroll, customer follow-up, and office-management responsibilities.

Collectively, the Bookkeeping / Office Management team will be responsible for maintaining accurate financial records, processing routine accounting transactions, managing payroll, and supporting the daily administrative needs of the office. This person will work closely with the owner and other members of the team to ensure that invoices, payments, reconciliations, payroll, customer follow-up, and office-management tasks are completed accurately and on time. The team will work together to divide responsibilities, strengthen processes, and support the continued growth of the business.

Key ResponsibilitiesBookkeeping and Accounting

· Maintain accurate and up-to-date financial records in QuickBooks Online.

· Manage accounts payable and accounts receivable.

· Prepare, process, and track invoices, receipts, and payments.

· Accurately categorize transactions and maintain the general ledger.

· Complete monthly bank and credit-card reconciliations.

· Assist with month-end close tasks and the preparation of basic financial reports.

· Monitor the accounting email inbox and respond to vendor and customer inquiries.

· Follow up with customers regarding outstanding balances and payment questions.

· Maintain vendor records, including collecting and organizing W-9 forms.

· Coordinate year-end 1099 preparation and distribution.

· Assist with budget tracking and expense monitoring.

· Support workers’ compensation and insurance audits as needed.

· Maintain organized financial records and supporting documentation.

Payroll and Employee Administration

· Process payroll accurately and on time.

· Review employee hours, paid time off, reimbursements, deductions, and other payroll-related information before submission.

· Maintain payroll records and supporting documentation.

· Assist with payroll-related questions and resolve discrepancies promptly.

· Support onboarding paperwork and setup for new employees.

· Coordinate employee updates and terminations within the payroll system.

· Assist with payroll reporting and compliance-related requests.

Office Management and Administrative Support

· Assist with customer inquiries by phone, email, and text, including questions regarding reservations and quotes.

· Maintain office supplies and place orders as needed.

· Coordinate with vendors and help ensure timely resolution of routine issues.

· Maintain accurate electronic and physical records.

· Support DOT compliance documentation and related vendor coordination.

· Help maintain and improve office procedures.

· Provide general administrative support to the owner and team.

· Assist with special projects as assigned.

Qualifications

· High school diploma or equivalent required; college coursework or a degree is preferred.

· At least 3 years of bookkeeping or accounting experience.

· Experience processing payroll is required.

· Experience with QuickBooks Online and QuickBooks Online Payroll is strongly preferred.

· Working knowledge of accounts payable, accounts receivable, reconciliations, payroll, basic financial reporting, and general-ledger maintenance.

· Experience in an office-management or administrative-support role is preferred.

· Proficiency with Google Workspace, including Gmail, Google Drive, and Google Docs.

· Proficiency with Microsoft Office, including Excel.

· Strong written and verbal communication skills.

· Professional phone etiquette and a customer-service mindset.

· Strong attention to detail and organizational skills.

· Ability to manage multiple priorities and meet deadlines.

· Ability to work independently while collaborating with a busy team.

What Success Looks Like

The right person for this role will:

· Keep the books accurate and current.

· Process payroll correctly and on schedule.

· Complete reconciliations consistently each month.

· Follow up proactively with customers, vendors, and team members.

· Maintain organized records and documentation.

· Communicate issues early rather than allowing problems to build up.

· Help create a more organized and efficient office environment.

Work Environment

This is a full-time onsite position at our Commerce City office. The role operates in a field-service environment and requires someone who is comfortable working in an active, fast-moving business. This is a team role in collaboration with another team member.

Team Structure

The immediate priority is to provide consistent support for the company’s day-to-day bookkeeping and office-management needs.

As part of a two-person bookkeeping and office-support team, responsibilities will be coordinated between the two team members based on business needs, workload, and each person’s strengths.

The person joining our team should be comfortable collaborating closely with another team member, maintaining clear documentation, sharing information, and helping create reliable processes that allow the department to operate smoothly as the company continues to grow.

Benefits:
Health insurance
Dental insurance
Vision insurance
Paid time off

Humpty Dump is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, military or veteran status.

Job Type: Full-time

Pay: $22.00 - $30.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Physical Setting:

• Office

Experience:

• QuickBooks ONLINE: 3 years (Required)

Work Location: In person