Bookkeeper/Staff Accountant

Position Overview

The Bookkeeper / Staff Accountant is responsible for the day-to-day financial operations, payroll administration, and compliance support for a small (10-20 person) architecture and construction company. This is a hands-on role that supports project teams, ownership, and external accountants by maintaining accurate financial records, managing cash flow activities, and ensuring timely reporting and compliance.

This position requires comfort working across accounting, payroll, insurance, and basic HR administration in a lean, collaborative environment.

It is anticipated that this is a half time position. Some weeks may require more time while others may require less but it is anticipated that this will average about 20 hours per week.

Key Responsibilities

Accounts Payable & Vendor Management

· Enter vendor, consultant, and trade invoices into the accounting system while saving and organizing invoices, receipts and supporting documentation

· Review accounts payable and vendor aging regularly

· Cut checks and process electronic payments

· Reconcile AP statements with vendors, consultants, and trades

· Follow up with Project Managers (PMs) on missing consultant and trade invoices

· Request and track W-9s, Certificates of Insurance (COIs), and Lien Waivers from trades, consultants, and vendors

Accounts Receivable & Billing

· Review accounts receivable aging and customer balances

· Follow up with Project Managers and/or Clients on overdue AR

· Draft and distribute client invoices with Project Manager input.

· Request and track COIs for clients as required

Banking, Cash & Reconciliations

· Monitor and check bank and credit card accounts regularly to ensure accurate cash balances and identify discrepancies promptly

· Perform monthly checking account and credit card reconciliations

Payroll, Benefits & HR Administration

· Export and prepare payroll inputs weekly

· Run payroll and review payroll reports for accuracy monthly

• Review retirement plan contributions and payroll deductions monthly or as needed

· Review and track employee PTO balances monthly

· Update employee information, tax withholdings, benefit changes, pay increases, PTO increases, and address changes in payroll systems

· Onboard new employees, including collecting required paperwork and entering data into payroll and benefits systems

· Update employee information in Colorado’s FAMLI portal

General Ledger & Financial Reporting

· Maintain an organized general ledger

· Enter monthly depreciation and amortization

· Assist with internal financial reporting and ad hoc analysis as requested

Tax, Insurance & Compliance Support

· Provide financial documents and schedules for annual corporate tax preparation

· Provide financial and payroll documentation for employee annual tax filings

· Assist with renewing and maintain insurance policies in coordination with management and brokers

· Apply for and manage business licenses and tax compliance in additional states as required

· Maintain organized records for audits, insurance renewals, and regulatory compliance

Office Management

· Maintain organized digital and physical financial records

· Support general administrative and operations needs typical of a small office environment

Qualifications

Required

· 3–5 years of bookkeeping or accounting experience

· Experience in a small business or construction environment

· Working knowledge of GAAP fundamentals

· Experience with accounting software (ComputerEase, or similar)

· Strong Excel skills (reconciliations, reports, data exports)

· High attention to detail and ability to manage multiple priorities independently

Preferred

· Associate’s or Bachelor’s degree in Accounting, Finance, or related field

· Experience with job cost accounting and construction financials

· Experience coordinating with external CPAs, payroll providers, and insurance brokers

Traits for Success in This Role

· Comfortable wearing multiple hats

· Organized, dependable, and proactive

· Able to communicate clearly with PMs and non-financial staff

· Trustworthy with confidential financial and employee information

· Practical, solution-oriented mindset

Compensation & Benefits

· Part Time (~20 hours per week)

· Salary: $25-$35 per hour depending on experience.

· PTO

· In-Office preferred, or hybrid schedule

Pay: $25.00 - $35.00 per hour

Benefits:

• 401(k)
• Flexible schedule
• Paid time off

Work Location: Hybrid remote in Denver, CO 80205