Bookkeeping & Accounts Specialist

ORGANIZATIONAL OVERVIEW:

The Dominican Center is located in the Amani Neighborhood, which is in the 53206 zip-code. The neighborhood boundaries are from North Avenue to Keefe Avenue and from 20th Street to 30th Street. Dominican Center’s mission is to work with Amani residents and partners to build a better future. Dominican Center serves as the anchor organization for the Amani neighborhood, connecting residents with stakeholders. As the anchor organization, our work supports the residents’ priorities: Housing & Economic Development, Education & Family Well-being, and Resident Leadership. Dominican Center was established and operates on the belief that residents are the experts in the community and through their leadership, Amani can and will be revitalized.

PRIMARY FUNCTION:

The Bookkeeping and Accounts Specialist is responsible for maintaining accurate financial records, processing transactions, and supporting grant and audit compliance. This role is essential to the financial health and transparency of the organization and requires strong experience with QuickBooks and nonprofit accounting practices. This part-time hourly position reports to the Executive Director.

JOB RESPONSIBILITIES:

Bookkeeping & Financial Recording

· Maintain accurate and timely financial records in QuickBooks.

· Enter and classify daily financial transactions, including revenue, expenses, deposits and journal entries

· Perform monthly bank and credit card reconciliations.

· Track expenses by program, grant, and funding source using appropriate classes or categories.

· Maintain organized digital financial records that meet audit standards

Accounts Payable & Accounts Receivable

· Maintain vendor files, W-9s, and contract information.

· Process and record deposits, incoming funds, and program related payments.

· Monitor outstanding payables and receivables and notify the Executive Director of concerns.

Payroll Processing & Reporting

· Process payroll through the organization’s designated payroll system.

· Prepare payroll summaries and ensure compliance with federal, state, and grant requirements.

· Track PTO, time sheets, and payroll-related deductions if applicable.

· Maintain payroll documentation for compliance and audits.

Grant Tracking & Compliance

· Prepare monthly financial statements (balance sheet, Profit & Loss, Budget vs. Actual).

· Cash flow summaries and projections.

· Financial dashboards or summaries for board and leadership review.

· Quarterly trend analyses as needed.

Budget Support & Forecasting

· Assist with preparation of the annual operating budget.

· Provide updated forecasts throughout the year as directed.

· Advise on potential adjustments based on spending patterns and cash flow.

Audit & External Accounting Support

· Prepare documentation required for the annual audit or financial review.

· Maintain accurate and accessible records of transactions, receipts, and compliance files.

· Communicate with external auditors or accountants as needed.

· Support the completion of schedules requested by the audit team.

Contract & Vendor File Management

· Maintain vendor agreements and fiscal documentation

· Ensure vendor terms support compliance, organizational policies, and funding requirements.

· Track renewal dates, services fees, and contract obligations.

ESSENTIAL SKILLS/COMPETENCIES REQUIRED:

· Ability to handle confidential information and records with discretion.

· Proficiency in QuickBooks Online is required.

· Strong understanding of basic accounting principles and nonprofit fund accounting.

· Experience with payroll systems and financial reporting.

· High attention to detail and accuracy.

· Ability to work independently and manage multiple priorities.

· Strong organizational and communication skills.

· Experience with Microsoft Suite (i.e. Sharepoint, OneDrive, OneNote).

QUALIFICATIONS:

· Associate degree in accounting, finance, or a related field required.

· At least 3 years of hands-on bookkeeping or accounting experience, ideally within a nonprofit environment.

PHYSICAL ENVIRONMENT/WORK ENVIRONMENT:

· Ability to sit or stand for long periods of time.

· Ability to lift a minimum of 25 lbs.

· Must be able to function in a loud environment with high energy.

· Ability to interact with diverse people.

· Must be able to work in a variety of environments.

Work Schedule and Environment
The Dominican Center offers a flexible work schedule within a hybrid environment. Specific schedules may vary based on the demands of each position and reasonable staff accommodations. This role primarily follows a standard Monday through Friday schedule and requires regular in-person presence, with opportunities for remote work as appropriate.

SUBMISSION INFORMATION

Cover letters and resumes should be submitted electronically to:

Britney Roberson, Executive Director

Dominican Center

humanresources@dominican-center.org

Please include “Bookkeeper & Accounts Specialist – Dominican Center” in the subject line.

DISCLAIMER:

Dominican Center is an equal opportunity employer in accordance with local, state and federal laws.

The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as, a comprehensive description of all duties, responsibilities, qualifications and objectives required of employees assigned to this job.

Job Type: Part-time

Pay: $18.00 - $20.00 per hour

Expected hours: No more than 25 per week

Benefits:

• Flexible schedule

Work Location: In person