Branch Administrator

Position Summary:

The Branch Administrator provides on-the-ground support for accounting and administrative functions at the branch level, ensuring alignment with shared services processes. This role supports local operational managers and serves as a liaison to the centralized accounting and HR teams.

Key Responsibilities:

1) Accounts Payable & Receivable

• Process branch-level vendor invoices and customer billings.
• Monitor AR aging and coordinate collections with the central team.
• Ensure vendor compliance with insurance and contract requirements.

2) Cash Management & Banking

• Perform daily cash monitoring to track branch inflows and outflows.
• Process and verify remote check deposits, ensuring timely posting to bank accounts.
• Reconcile ACH and credit card payments to bank activity for accuracy.
• Assist with monthly bank and credit card reconciliations in coordination with central accounting.

3) Job Costing & Operational Support

• Track labor and material costs for branch projects in Aspire.
• Support budget vs. actual reporting for branch managers.
• Prepare WIP reports and assist in analyzing branch-level profitability.

4) Administrative Support

• Assist with employee onboarding paperwork and uniform/equipment issuance, as needed.
• Maintain organized branch records and reports for audits and management reviews.

5) Cross-Functional Coordination

• Liaise with central accounting, HR, and IT to resolve discrepancies and ensure data accuracy.
• Provide feedback to shared services leadership on branch-specific process needs.

Qualifications:

• Associates degree or relevant experience in accounting/administration.
• 24 years experience in branch or field office environments.
• Familiarity with AP/AR processes and basic job costing.
• Strong communication and customer service skills to work with field teams and vendors.

Offered compensation: $65,000/yr - $70,000/yr

Experience and License Requirements

• Accounting (optional)
• Accounts Payable
• Accounts Receivable
• Aspire (optional)
• Bookkeeping
• Microsoft Office
• Quickbooks