Brand Ambassador

Job Summary
We are seeking for Bilingual Spanish / English. Energetic and highly organized Personal Assistant to provide comprehensive marketing support to our executive team. This vital role involves managing schedules, create alliances, coordinating projects & social media content, handling correspondence, and ensuring smooth office operations. The ideal candidate will demonstrate exceptional organizational skills, proactive problem-solving abilities, and a positive attitude to help our leadership stay focused and efficient. This paid position offers a dynamic environment where your multitasking skills and attention to detail will shine, contributing directly to the success of our organization.

Duties

• Manage and maintain executive calendars using Microsoft Outlook Calendar and Google Workspace, scheduling appointments, meetings, and events with precision.
• Coordinate travel arrangements, including booking flights, accommodations, transportation, and preparing detailed itineraries.
• Manage social media content
• Handle incoming calls with professionalism using multi-line phone systems and uphold excellent phone etiquette.
• Prepare, proofread, and transcribe documents, reports, emails, and correspondence with accuracy and clarity.
• Organize files, maintain records, and oversee filing systems both physically and digitally for easy retrieval.
• Assist with event planning by organizing logistics, preparing materials, and coordinating vendors or participants for company events or meetings.
• Support bookkeeping tasks using QuickBooks for expense tracking and basic financial recordkeeping.
• Perform data entry tasks with high accuracy while managing confidential information discreetly.
• Provide executive administrative support including project coordination, office management duties, and clerical assistance as needed.
• Utilize Microsoft Office Suite (Word, Excel, PowerPoint) to create reports, presentations, and spreadsheets that meet professional standards.
• Manage and coordinate the maintenance services for the 2 locations

Qualifications

• Proven experience as a Personal Assistant or in an administrative support role with a strong background in office management.
• Demonstrated expertise in event planning, project coordination, bookkeeping (QuickBooks preferred), and calendar management.
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, PowerPoint), Google Workspace applications, and data entry software.
• Strong organizational skills with keen attention to detail; ability to prioritize tasks effectively in a fast-paced environment.
• Exceptional communication skills with polished phone etiquette and professional demeanor at all times.
• Experience handling transcription, proofreading, filing systems, and office procedures such as front desk responsibilities or clerical tasks.
• Ability to manage multi-line phone systems efficiently while providing outstanding customer service.
• Experience and managing social media platforms
• Familiarity with DocuSign for electronic signatures and basic knowledge of office equipment such as printers and scanners is a plus. This role is perfect for a proactive individual eager to contribute to a vibrant team by ensuring seamless daily operations while supporting our leadership’s strategic initiatives. If you thrive in an energetic environment where your organizational talents can flourish—this opportunity is designed for you!
• This position requires to be bilingual Spanish / English

Pay: $19.00 - $22.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance

Work Location: In person