Brand Experience & Events Coordinator

Job title: Brand Experience & Events Coordinator

Salary: $70,500 - $84,000

Department: Creative

Reporting Relationship: Chief Administrative Officer & Executive Counsel

Status: Exempt

Work Schedule: Hybrid (2 days in office)

Travel: Occasional, related to industry events

ABOUT THE ORGANIZATION

The Film Musicians Secondary Markets Fund (“The Fund”) is a nonprofit organization serving the production music community. The Fund’s mission is to efficiently distribute residuals to participants and provide guidance and support to producers releasing film and television products to secondary markets.

The Creative team supports this mission by developing branded resources available through our website and at in-person events, creating targeted advertising to raise awareness of the Fund’s services, providing public relations support and guidance to external-facing teams, and coordinating event participation and logistics.

The Fund will complete a brand redesign and is seeking the right individual to help consistently and thoughtfully apply the new brand guidelines across all external-facing touchpoints.

POSITION SUMMARY

The Brand Experience & Events Coordinator is a key execution-focused role on the Creative team, responsible for supporting external events, maintaining brand integrity, and assisting with light creative and website content updates. This role acts as a brand steward, applying established brand guidelines developed by a strategist, and serves as an external-facing partner to the Chief Administrative Officer & Executive Counsel in support of events, partnerships, and awareness-building initiatives.

Please Note: This role is execution-focused. Tasks out of scope include brand strategy development, rebrands, long-form copywriting, original graphic design from scratch, and ongoing social media management.

This role collaborates closely with the CAO and internal teams to prepare for industry events, develop simple promotional materials using existing templates and assets, and ensure accuracy and consistency across public-facing materials. The position also supports basic website maintenance, including uploading assets and maintaining links. Back-end development and coding are handled by the Application Systems Development team.

The Brand Experience & Events Coordinator will assist with planning and logistics for industry events such as the American Film Market, SXSW, and other relevant conferences, which may require occasional travel.

SUMMARY OF DUTIES AND RESPONSIBILITIES

· Maintain brand integrity and consistency across all public-facing materials through review of all materials and implementing established brand guidelines

· Serve as the primary point of contact with event organizers, publications (for advertising placements and article coordination), and vendors

· Research and support outreach for potential partnerships, sponsorships, and events aligned with the production music community

· Develop and support the planning and logistics of offsite events including timelines, packing swag and collateral, coordinating materials, and booth setup at events (excluding furniture setup)

· Draft and deploy simple advertisements using templates and existing assets

· Coordinate the ordering, tracking, and inventory of event-related materials

· Maintain website content by uploading assets, placing copy, and ensuring links and resources remain current

· Collaborate cross-functionally with internal teams to support branded resources and materials

· Assist in post-event recaps, capturing KPIs and metrics data,

REQUIREMENTS

· Experience:

o 2–4 years of experience in brand coordination, communications, marketing, events, or a related field

o Experience supporting events, campaigns, or external-facing initiatives preferred

· Education:

o Bachelor’s degree in Communications, Marketing, Creative Arts, Public Relations, or a related field or equivalent practical experience

· Technical & Tool Proficiency:

o Familiarity with content management systems (e.g., WordPress or similar)

o Experience using design or layout tools such as Adobe Creative Suite (InDesign, Photoshop), Canva, or equivalent

o Comfortable working with Microsoft Office and/or Google Workspace

o Experience coordinating with vendors and external partners

· Other Requirements:

o Willingness to travel occasionally for industry events

o Ability to lift and transport light materials up to 30 pounds (e.g., boxes of swag or printed collateral)

ABILITIES/SKILLS

· Ability to work independently while collaborating effectively within a team environment

· Strong organizational skills and attention to detail

· Ability to manage multiple projects simultaneously and prioritize competing deadlines

· Clear and professional written and verbal communication skills

· Ability to communicate effectively with all levels of staff and external partners

· Adaptable, proactive, and solution oriented with a positive attitude

WHY WORK HERE

The Film Musicians Secondary Markets Fund offers a collaborative, mission-driven work environment where employees are encouraged to do meaningful, high-impact work without the burnout often found in agency or for-profit settings. Employees are provided with the technology needed to work effectively from home and are supported by leadership that values thoughtful execution, work-life balance, and long-term stability. In addition, we provide a comprehensive benefits package, including:

· 100% employer-paid medical, dental, and vision coverage;

· a 3% safe harbor 401(k);

· a defined benefit pension contribution;

· life insurance;

· generous paid time off starting at 23 days per year; and

· a hybrid work schedule with only two required in-office days per week.

Pay: $70,500.00 - $84,000.00 per year

Work Location: Hybrid remote in Van Nuys, CA 91411