Brokerage / Executive Assistant

Job Summary
We are seeking a dynamic and highly organized Brokerage / Executive Assistant to support our executive team and facilitate smooth operational workflows within our brokerage firm. This role offers an exciting opportunity to be at the heart of a fast-paced, client-focused environment, providing essential administrative support, project coordination, and office management. The ideal candidate will demonstrate exceptional multitasking abilities, proactive problem-solving skills, and a passion for delivering outstanding service. Join us to contribute to our success while enjoying a collaborative and energetic workplace that values your expertise and growth.

Duties

• Provide general administrative support to the Company President and brokerage team within a growing commercial real estate company involved in brokerage, property management, and maintenance.
• Provide comprehensive administrative support, including calendar management, appointment scheduling, and email correspondence handling using Google Workspace.
• Assist with project coordination tasks, ensuring timely completion of deliverables and effective communication among team members.
• Manage office operations efficiently by overseeing filing systems, data entry, and document proofreading to maintain accuracy and organization.
• Coordinate event planning activities such as client meetings, seminars, or team-building events, handling logistics from venue booking to material preparation.
• Support personal assistant duties including travel arrangements, personal scheduling, and managing multi-line phone systems with professional phone etiquette.
• Maintain excellent customer service standards by greeting visitors, answering inquiries via phone or email.
• Handle clerical responsibilities such as filing, data entry, transcription, and document signing through platforms like DocuSign to ensure seamless workflow continuity.

Skills

• Proven experience in office management or administrative roles within a brokerage or corporate setting.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace tools, and data entry software.
• Excellent communication skills demonstrated through phone etiquette and professional correspondence.
• Experience with event planning and project coordination to ensure successful execution of company initiatives.
• Familiarity with multi-line phone systems and calendar management tools like Google Calendar.
• Demonstrated ability to handle confidential information discreetly while providing executive administrative support. Join us as a Brokerage / Executive Assistant if you thrive in energetic environments that challenge your organizational talents while offering opportunities for professional growth!

Pay: $23.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person