BUDGETARY OFFICER

Twinsburg City School District

JOB DESCRIPTION

Title: BUDGETARY OFFICER

Reports to: Treasurer

Description: Assists the Treasurer with the timely payment of authorized financial obligations.

Minimum Qualifications:

• Two years of college level training in accounting or equivalent combination of training/work experience is required.
• Documented evidence of a clear criminal record (FBI and BCI).
• Congenial telephone etiquette.
• Proficient in office protocol and the use of business equipment.
• Proficiency in accurate manual arithmetic calculations.
• Proficiency in automated financial data processing systems.
• Proficient in data entry, spelling, proofreading, and the correct use of grammar.
• Bookkeeping skills and ability to apply advanced mathematical concepts.
• Multitasking ability and strong interpersonal skills.
• Experience with governmental fiscal operating procedures.
• Training in ALICE school safety process.

Duties and Responsibilities:

The following duties are representative of performance expectations. A reasonable accommodation may be made to enable a qualified individual with a disability to perform essential functions.

• Performs secretarial and administrative support functions. Organizes and maintains a functional filing system that ensures the safe retention of office records. Keeps materials properly filed to maintain an orderly office.
• Uses the computerized accounting system to prepare complete, accurate and systematic financial records.
• Upholds Board policies and follows administrative procedures.
• Promotes a favorable image of the school district.
• Refers inquiries requiring policy interpretation to administrative staff.
• Maintains the confidentiality of and with privileged information.
• Prepares requisitions for the Treasurer’s office. Prepares requisitions for other departments in the district as needed.
• Creates and maintains vendor files.
• Prints, separates and disburses purchase orders after being approved by the Treasurer.
• Receives and accurately processes invoices for payment.
• Processes and mails checks for the payment of authorized invoices.
• Reports to bank via web all checks issued/voided (Positive Pay).
• Issues refund checks due to overpayment of fees and other miscellaneous items.
• Creates vendor list and issues “payment in lieu of” checks for transportation reimbursement for students attending out of district schools.
• Reviews/calculates and processes reimbursements for authorized staff expenses.
• Completes bank deposit slips and delivers deposits to bank twice weekly or as needed.
• Contacts vendors for W-9 Forms and records required information for tax reporting purposes.
• Prepares 1099 Forms at calendar year end. Mails forms to vendors and reports amounts to IRS.
• Reports to IRS, new hire independent contractors, which are paid $2500 or more in a calendar year.
• Examines all payable files. Removes extraneous materials. Prepares files for Microfiche or digital storage. Prepares materials for storage.
• Works with the Treasurer to periodically discard archived records following the records retention and disposal schedule adopted by the Board.
• Keeps records and processes paperwork for reimbursable district expenses.
• Tracks student activity account expenditures. Informs the Treasurer about spending variances over/under budget.
• Works cooperatively with auditors.
• Reconciles petty cash accounts for central office and all district buildings.
• Prints and distributes financial reports requested by Treasurer.
• Distributes office and interdepartmental mail and faxes for the Treasurer’s office. Helps prepare special mailings.
• Serves as a backup to Payroll Officer and Assistant Treasurer as needed.
• Monitors changes in the regulations that govern the manner in which data is collected, recorded, and reported. Attends training programs to keep current with software modifications. Distributes updated information.
• Takes precautions to ensure student safety. Reports unauthorized persons or suspicious circumstances immediately.
• Reports evidence of suspected child abuse as required by law.
• Keeps current with advances in office technology. Updates office procedures.
• Participates in staff meetings and professional growth activities as directed.
• Accepts responsibility for personal decisions and conduct. Strives to develop rapport and serve as a positive role model for others.
• Performs other specific job-related duties as directed.

Required Knowledge, Skills and Abilities:

The following characteristics and physical skills are essential for the successful performance of assigned duties.

• Demonstrates professionalism and maintains a positive work attitude.
• Takes the initiative to identify and solve problems independently.
• Works cooperatively to support a successful team effort.
• Effectively uses verbal, nonverbal, writing and listening skills.
• Completes detailed paperwork accurately.
• Reacts productively to interruptions and changing conditions.
• Operates office equipment efficiently and accurately.
• Lifts, carries, and/or moves office supplies and equipment.
• Maintains an acceptable attendance record and is punctual.
• Travels to meetings and work assignments.
• Interacts with others politely and respectfully.

Working Conditions:

Exposure to the following situations may range from remote to frequent based on circumstances and factors that may not be predictable.

• Potential for exposure to blood borne pathogens and communicable diseases.
• Potential for interactions with disruptive and/or unruly individuals.
• Exposure to adverse weather conditions and seasonal temperature extremes.
• Duties may require operating and/or riding in a vehicle.
• Duties may require prolonged use of a computer keyboard and monitor.
• Duties may require working under time constraints to meet deadlines.
• Duties may require working during the evening/weekends.

Performance Evaluation:

Job performance is evaluated according to the policy provisions adopted by the Twinsburg City School District Board of Education.

The Twinsburg City School District Board of Education is an equal opportunity employer offering employment without regard to race, color, religion, sex, national origin, age or disability. This job description summary does not imply that these are the only duties to be performed. This job description is subject to change in response to funding variables, emerging technologies, improved operating procedures, productivity factors, and unforeseen events.

Revised: August 21, 2000

Revised: April, 2013

Revised: April, 2021

Pay: From $26.52 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person