Bulletin 1771 Administrative Assistant to the Superintendent of Schools

TITLE: Administrative Assistant to the Superintendent of Schools & School Committee

REPORTS TO: Superintendent of Schools

JOB GOAL: The Administrative Assistant to the Superintendent & School Committee assists in ensuring the smooth and efficient operation of the Superintendent’s office so that it will have the maximum positive impact on the education of students.

QUALIFICATIONS:

• Must have at least five years of experience in an administrative assistant position, with at least three years in a school setting;
• Must be proficient with the use of computers;
• Ability to utilize Microsoft Office, Excel, Google Apps, Student Management software and other computer software as needed;
• Must demonstrate excellent communication skills and be able to work effectively with staff, students and the public;
• Must have excellent organizational skills, interpersonal skills and be able to work independently;
• Must be able to work on multiple tasks at the same time, set priorities, meet deadlines, and pay attention to detail;
• Ability to perform all duties in a professional manner while recognizing and maintaining the confidential nature of the position;
• May have such alternatives to the above as the Superintendent deems appropriate.

PERFORMANCE RESPONSIBILITIES:

• Serves as confidential administrative assistant to the Superintendent.
• Manages routine matters not requiring the Superintendent’s attention.
• Maintains and manages the Superintendent’s calendar
• Acts as liaison between the Superintendent’s Office and the public. Fields telephone and in-person questions from district employees and the public prior to escalating to the Superintendent.
• Makes appointments for the Superintendent and arranges meetings with staff, parents and others.
• Receives and screens all incoming mail to the Superintendent’s office.
• Maintains records according to school requirements and in compliance with Massachusetts State Laws, federal regulations and other regulatory agencies.
• Obtains, organizes, and prepares pertinent data as needed for correspondence, reports, notices, schedules, contracts, etc.
• Maintains central office files and maintains files of correspondence to and from the Superintendent of Schools as required.
• Prepares correspondence, contracts, professional materials and related forms/information for the Superintendent as required.
• Prepares and maintains non-union and administrator contracts.
• Processes purchase orders as required.
• Organizes MCAS Results for Distribution to Schools
• Organizes Kindergarten Program Registration
• Creates and maintains school year calendars and calendar of leadership meetings
• Assists in organizing End of Year and Opening Leadership meetings
• Works with Town on School Building Postings, meeting materials
• Posts All Meetings for Superintendent and School Committee following Open Meeting Law Requirements
• Prepares All School Committee Meeting Materials, Agendas, Electronic Binders, Follow-Up and Minutes
• Attends School Committee Meetings (Includes Evenings)
• Organizes All SubCommittee Meeting Materials, Follow-up and Minutes
• Supports School Committee Chair
• Maintain the District’s Policy Manual
• Other duties as assigned by the Superintendent.

TERMS OF EMPLOYMENT: Full Year.

EVALUATION: An annual evaluation of performance relative to responsibilities as described in the job description will be conducted by the Superintendent of Schools.

SALARY: $75,000-$85,000

START DATE: June, 2026