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The Bursar reports to the Controller/Senior Accountant and is responsible to assist the Controller in the day-to-day business and financial activities related to the University of Fort Lauderdale. The employee is also responsible for working closely with the Director of Admissions and the Registrar. Specifically, the Bursar will perform the duties identified in the following categories:
- Prepare and maintain accurate and timely management reports on business activities, including weekly and monthly income and expenditures, vendor accounts payable and student accounts receivables.
- Responsible to assure that all financial transactions follow institution policies and procedures.
- Ensure that all receipts are properly receipted, reconciled, and posted into the accounting system
- Make periodic deposits to the bank of funds received in the bursar’s office.
- Timely post student payments and credits to the students accounts in the student management system.
- Reconcile all financial aid deposit batches and scholarships to the students account to ensure proper reimbursement is made to the student.
- Process for payment all approved vendor payables and other institution and department obligations.
- Ensure that vendor invoices are properly posted in the accounting system.
- Issue purchase orders as needed.
- Post department budgets in the accounting system and make sure all expenditures are posted to budgeted line items.
- Ensuring the school has appropriate financial systems and managing all aspects of the school’s financial systems in accordance with these agreed policies and timetable; ensuring accurate financial records are maintained and reporting on a regular basis to the Controller and Vice President of Finance.
- To ensure that the financial transactions in the school are carried out in an appropriate manner and that the financial regulations of the state, federal and school are observed.
- Participate in general office activities such as copying, answering phones, greeting guest, etc.
- Make recommendations for problem solving and improving business services.
- Maintain ongoing collection procedures, reports and records.
- Coordinate student scholarship and/or financial awards with the Financial Aid Department.
- Assist students in applying for deferred payment and scholarships.
- Ensure that tuition contracts are prepared and administrated for all students with unpaid institution obligations.
- Maintain a current knowledge of all computers and software programs used in the University.
- Maintain current files on inventory and business files related to textbooks, library books, supplies, equipment, computers, lease agreements and other pertinent information relevant to business operations.
- Maintain working relationships and records on all creditors and debtors.
- Other duties as assigned.
Minimum Qualifications:
The candidate must have a minimum of an associate degree from an approved or accredited college or university in business or a related field or at least 5 years of consecutive experience in business operations. The candidate must be able to handle several projects, efficient in financial software & spreadsheets, knowledge of computers & software, experienced in effective follow-up and organization skills, demonstrate initiative, teamwork & leadership and possess customer friendly skills.
Individuals who meet these requirements must submit a cover letter, curriculum vitae, teaching philosophy statement, original transcripts for all academic degrees, and three professional references to careers@uftl.edu.
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