Business Administrator

ERSM – Ecological Restoration and Stormwater Management LLC

Location: Vancouver, WA

Salary: $70,000–$85,000 per year (DOE)

Full-Time | Hybrid Position

- Cover letter and references are required. Applications without these will not be considered -

About ERSM

At ERSM, we’re building a company that works for everyone—not just those at the top. Every employee has a voice in how we grow, with a clear path to partnership, profit sharing, and annual bonuses.

Our collaborative team culture, flexible schedules, and no-micromanagement mindset create an environment where you’re supported, trusted, and part of something meaningful.

ERSM restores habitats and improves stormwater infrastructure throughout Oregon and Washington. Our projects range from native planting and invasive species control to habitat restoration, erosion control, environmental permitting, hydroseeding, and stormwater maintenance.

Our company culture is relaxed, easy-going, and low stress. People show up in a good mood and leave in a good mood—we work hard, but we keep things positive and supportive.

We’re looking for someone who fits well within a laid-back, collaborative team culture and enjoys helping a growing company operate smoothly.

Position: Business Administrator (Office Manager / Operations Administrator)

We’re seeking an experienced Business Administrator to oversee and support the administrative, financial, and operational systems of our growing company.

This role plays a critical part in keeping projects, finances, and internal operations organized and running efficiently.

The Business Administrator will work closely with leadership and project managers to manage financial workflows, payroll coordination, project setup, and overall business operations support.

This is a mid-to-senior level role supporting financial management, payroll, and project administration.

Candidates without QuickBooks and payroll experience will not be considered.

Requires 5+ years of relevant experience

Key Responsibilities

Financial & Accounting Administration

• Manage bookkeeping and financial records using QuickBooks
• Process payroll (ADP experience a plus)
• Pay bills, invoices, and track expenses
• Maintain financial documentation
• Support job costing and project financial tracking

Project Setup & Operations Support

• Coordinate project setup and tracking
• Prepare contracts and documentation
• Manage agreements through DocuSign
• Support project managers
• Maintain organized project records

Office Systems & Business Operations

• Manage systems using Google Workspace and Excel
• Maintain organized digital files and records
• Assist with vendors and office operations
• Support leadership with admin and operations
• Help improve internal systems as the company grows

HR & Administrative Coordination

• Assist with onboarding and HR documentation
• Maintain payroll and employee records
• Support compliance and administrative processes
• Coordinate general administrative needs

Required Qualifications

✔ 5+ years of experience in business administration, accounting, or office operations

✔ Strong QuickBooks experience

✔ Payroll experience

✔ Invoice, billing, and financial tracking experience

✔ Experience with DocuSign

✔ Strong Google Workspace knowledge

✔ Advanced Excel skills

✔ Project admin / setup experience

✔ Strong communication and organization

Preferred Qualifications

⭐ Prevailing wage experience (WA & OR)

⭐ Construction, environmental, or contracting background

⭐ ADP payroll experience

⭐ Accounting / bookkeeping background

⭐ HR coordination experience

⭐ Client, vendor, and team coordination experience

⭐ Degree in Business Administration or related field (recommended, not required)

Ideal Candidate

The ideal candidate has experience supporting a small or growing company and is comfortable managing accounting, payroll, project administration, and office systems.

They enjoy helping leadership and project managers stay organized and keeping operations running smoothly.

Experience in construction, environmental consulting, or contracting is a big plus.

Just as important, we’re looking for someone positive, dependable, and a good culture fit—someone who thrives in a low-stress, collaborative, and laid-back work environment.

What We Offer

Path to Partnership

Annual Bonuses & Profit Sharing

Flexible Schedules & Autonomy

Career Growth Opportunities

Meaningful, purpose-driven work

Benefits

✅ 401(k) with 4% match after 90 days

✅ 3 weeks paid vacation

✅ 8 paid holidays

✅ Medical & dental benefits after one year

How to Apply

If you’re an organized professional who enjoys supporting a growing business, we’d love to hear from you.

Please send your resume, a short cover letter, and three professional references

Applications without QuickBooks and payroll experience may not be reviewed

To confirm you read this post, include “ERSM Operations” in the subject line or first sentence of your cover letter

We look forward to connecting with you

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Administration: 5 years (Required)
• QuickBooks: 5 years (Required)

Work Location: Hybrid remote in Vancouver, WA 98662