Business Assistant I

Job Title

Agency

Department

Proposed Minimum Salary

Job Location

Job Type

Job Description

The Business Assistant I provides support for business, personnel and program support for the Field Operations Department at the Regional level. These duties include processing & examining payment vouchers, payroll & leave records, mileage reports, credit card/fuel card vouchers and travel vouchers. Duties also include customary interaction with clientele and performing activities typically associated with business & administrative functions. The Business Assistant I serve as a Lead by providing training and development of local support staff personnel and serves as a Lead for local business support operations. The Business Assistant I also serves as a point of contact for support staff personnel on agency administrative policies and procedures.

Responsibilities:

• Provide support for business, personnel and program support for the Field Operations Department at the Regional level. Process and examine payment vouchers, payroll & leave records, mileage reports, credit card vouchers/expense reports, fuel card vouchers and travel vouchers for accuracy, completeness, eligibility and conformance with State statutes, System policies and agency procedures. Customary interaction with clientele and performs activities typically associated with business and administrative functions. Maintains fiscal, administrative, personnel and program records. Provides assistance with moderate complexity relating to HR, IR, fiscal procedures, agency policy & procedures and programs.

This is a security-sensitive position. The individual in this position is required to handle Protected Health Information (PHI) as defined by HIPAA regulations. The individual is required to handle PHI in accordance with A&M System's policy and is further required to complete HIPAA training as a condition of employment, within a reasonable time frame after the individual's employment and on an as-needed basis thereafter.

Benefits: Texas A&M University System strives to support the health and wellness needs of our diverse workforce. Texas A&M Forest Service offers a competitive benefits package including medical, dental, vision, life and long-term disability insurance, retirement benefits, paid time off and health and lifestyle programs as well as educational incentives and tuition reimbursement opportunities.

Education and Experience:
Required Education: High school diploma or GED.

Preferred Education: Associate degree in business or closely related field.
Required Experience: Minimum of one year in general office and customer service or accounting and customer service.

Preferred Experience: Minimum five (5) year's experience in general office and customer service or accounting and customer service with two (2) years as a Business Assistant II or equivalent experience.

Knowledge, Skills and Abilities:
Required Knowledge: Intermediate knowledge of word processing and spreadsheet applications (Word, Excel).

Preferred Knowledge: FAMIS/Canopy, Workday, Concur & FASTER. Intermediate knowledge of program operations and duties.

Required Skills: Sound judgement. Great attention to detail. Strong interpersonal and communication skills. Highly self motivated.
Required Abilities: Plan and organize. Highly self-motivated. Work independently and on team projects. Perform most duties with minimal instruction and supervision with a high degree of accuracy and proficiency in a time sensitive environment. Willing to learn. Multi-task and work cooperatively with others.

Registrations, Certifications and Licenses:

Valid Texas Driver's license

Applicant Instructions:

Resume and cover letter are REQUIRED to be uploaded to application. References are required to be entered in the secondary questionnaire section of the application. Certifications are preferred to be uploaded to the application. Documents/certifications can be uploaded in the "My Experience" page in the "Resume/CV section. More than one document can be uploaded; just click the "Upload" button for each document. Documents can only be loaded at this time and cannot be uploaded once the application is submitted. If there are any issues uploading documents, please contact 979-458-6690. Please check your spam folder in case more information is sent in regards to this position.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.