Business Development Admin

Swiss Hospitality Company is seeking a highly organized, bilingual Business Development Admin to provide full-cycle administrative support to the Business Development function. This role plays a critical part in identifying opportunities, managing RFP workflows, submitting proposals, coordinating post-award activities, and ensuring our business development pipeline is executed with precision and speed.

Key Responsibilities

• Vendor Registration: Manage and complete all vendor registration requirements for both public and private sector clients, as directed by the BD team or identified proactively.
• Opportunity Scouting: Monitor government and private sector portals (e.g. Etimad, Forsa, others) daily for new RFPs and tenders aligned with the company's services.
• Opportunity Management:
  • Log identified RFPs into the company's CRM or internal system.
  • Schedule and facilitate internal go/no-go decision meetings.
  • Assign opportunities to the appropriate BD team members.
  • Set and track deadlines for technical and commercial proposal submissions.
  • Ensure timely reviews by the Business Development Manager.
• Proposal Submission & Follow-Up:
  • Submit proposals through portals or email as per each RFP's process.
  • Follow up with client procurement departments to track submission status, gather feedback, and record outcomes (win/loss reasons).
• Post-Award Coordination:
  • Liaise with the Finance Department to issue required financial guarantees.
  • Submit financial guarantees physically to clients where needed.
  • Coordinate with Legal and BD teams on agreement finalization.
  • Support the development and submission of payment schedules for each awarded project.
• Language: Arabic (fluent) and English (fluent)

Location

• Based in Riyadh - full-time, in-office

Mindset & Personality

• Highly proactive and detail-oriented
• Strong ownership and accountabilityExcellent coordination and follow-up skills
• Comfortable handling pressure and working to tight deadlines

Technical Skills

• Strong with Microsoft Office (Word, Excel, PowerPoint)
• Familiarity with government portals (Etimad, etc.)
• Experience using CRM tools (Zoho or similar) is a plus