Business Manager

KG+D Architects, a regional mid-sized architectural firm specializing in educational and institutional projects, is seeking a highly motivated Business Manager to join and support a creative architecture firm in a collaborative work environment. Responsibilities of the position include management of all firm financial operations, human resource administration, and general office administration. Candidates will be expected to take over existing administration systems with the assistance of current staff.

Responsibilities Include:

Financial

o Financial operations of the company, including: billing, accounts payable, payroll

o Internal planning and reporting, to include; employee timesheet management, project time management, monthly / annual billing projections, annual budgets, and project performance

o Coordination with Firm Accountant agency for reporting and reconciliation of financial activity

o Management of the Deltek Vantagepoint accounting software, to include employee timesheets and project startup

o Management of corporate insurance policies

o Administration of bi-weekly payroll through Paychex

o Coordination with the firm’s CPA and tax professionals

Human Resources

o Employee on-boarding and termination processes

o Management of employee benefits, to include; health insurance, NYS Disability, Paid Family Leave, Medicare, retirement accounts and life insurance

o Administration of the employee handbook, associated employment practices and employee training

o Maintain logs of staff overtime and personal time off (PTO)

General Office

o Oversee and support all administrative duties in the office and ensure the office is operating smoothly

Candidate Qualifications:

· Bachelor’s8500 degree in business administration / management or commensurate experience

· Ability to complete all tasks in a highly organized, timely, and professional manner

· Strong communication and interpersonal skills for direct communication with clients, consultants, and firm principals.

· Enthusiasm to implement and design procedures to streamline activities and improve firm performance

· Proficiency with management software Deltek Vantagepoint and Microsoft Office Suite

· Ability to maintain and protect confidentiality regarding financial and personnel matters

· Previous experience with an architecture or engineering firm preferred

The annual salary for this position generally ranges between $85,000 and $120,000 and shall be commensurate with candidate qualifications and experience. KG+D Architects provides equal opportunity to all without regard to race, religion, sex, gender identity, national origin, or disability.

Please direct questions regarding this position to Walter Hauser at whauser@kgdarchitects.com

Pay: $85,000.00 - $120,000.00 per year

Benefits:

• 401(k)
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person