Business Office Administrative Coordinator (Bookkeeping & Records Focus)

Alamo Health Management is the business office of a multi-facility adult residential behavioral health organization committed to providing transitional housing and resident centered care services for clients suffering from mental health, addiction, and/or dual diagnosis. The ideal candidate wants to help break the cycle of clients moving from crisis centers to housing instability and back to crisis centers.

We are seeking a detail-oriented and reliable Administrative Assistant to support the daily operations of our Business Office. This role plays an important part in ensuring smooth administrative workflows, accurate recordkeeping, and effective communication across departments. The ideal candidate is organized, professional, and committed to operational excellence in a mission-driven environment.

Job description:

• Assist with tasks pertaining to daily operations, clerical and office duties.
• Organize and carry out administrative assignments; compiles, and organizes information and data as assigned; prepares and assemble reports, manuals, articles, announcements, and other informational materials.
• Compose, type, edit, and proofread documents, including forms, memos, administrative, statistical, financial, and staff reports, and correspondence, handwritten copy, verbal instructions, or from other material using a computer; check draft documents for punctuation, spelling, and grammar; makes or suggest typographical and stylistic corrections.
• Verify and review forms and reports for completeness; apply company policies and procedures in determining completeness of applications, records, and files.
• Operate standard office equipment, including computer hardware and software applications, copiers/fax machines, postage meters, scanners, and multi-line telephones.
• Maintain calendars and make meeting arrangements, including scheduling and coordinating necessary materials and set-up.
• Use filing, indexing, tracking, and record-keeping systems to locate and maintain information.
• Respond to and effectively prioritize multiple phone calls and other requests for service.
• Compose correspondence and reports or other documents independently or from brief instruction.
• With instruction, follow up on collection calls as needed.
• Maintain good attendance.
• Perform other duties as assigned or needed.

Education and Experience:

• High school diploma or equivalent required.
• General bookkeeping and record keeping experience required.
• 1-2 years administrative experience preferred.

Certifications, Licenses, and other Special Requirements:

• Must have a current Tuberculosis (TB) skin test or chest x-ray.
• Must pass criminal background check.
• Must have compassion for and desire to work with the severely mentally ill population.

Essential Skills:

• Excellent oral and written communication, and interpersonal skills.
• Able to manage time effectively, flexible, and organized.
• Proficient computer skills including but not limited to; Microsoft Office, Word, and Excel.
• Excellent grammar, spelling and proofreading skills.
• Ability to multi-task, prioritize and work efficiently.
• Able communicate in English effectively in person, over the phone, and in writing.

Job Type: Full-time

Pay: $23.00 - $28.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Vision insurance

Application Question(s):

• Available to work full-time in-person?

Education:

• High school or equivalent (Required)

Experience:

• Supporting Executives or HR Leadership: 2 years (Required)
• Administrative Assistant: 2 years (Required)
• Bookkeeping: 2 years (Required)
• Record keeping: 2 years (Required)
• Multi-line phone systems: 2 years (Required)
• Microsoft Office: 2 years (Required)

Language:

• English (Required)

Work Location: In person