Business Office Manager

Business Office Manager

Role Overview:

We are seeking a Business Office Manager to support our founders and growing team by owning the administrative and people-operations backbone of the company. This role ensures that office operations, HR processes, payroll coordination, internal culture support, and basic financial administration run smoothly and consistently.

This is a trusted, execution-focused role that handles sensitive information with discretion, maintains strong internal organization, and escalates decisions to founders as appropriate.

Key Responsibilities:

Office Operations & Administration

• Own day-to-day office operations to ensure a professional, organized, and welcoming work environment
• Coordinate building access, mail services, shared spaces, meetings, catering, and basic office technology support
• Manage office procurement, including purchasing office supplies, furniture, and equipment, within budget guidelines.
• Liaise with building management, facilities vendors, and subcontractors to ensure timely and satisfactory service
• Maintain internal documentation, calendars, and administrative workflows
• Perform general administrative tasks and occasional errands to support smooth daily operations

HR Process Coordination

• Coordinate employee onboarding and offboarding processes
• Administer benefits enrollments, changes, and required employee documentation
• Support performance review cycles through scheduling and follow-up
• Prepare payroll inputs, validate timekeeping data, and coordinate payroll runs
• Maintain accurate and confidential personnel files and HR documentation
• Serve as a neutral first point of contact for HR process questions, and escalate issues to founders as needed

Workplace Culture & Employee Experience

• Support founders in reinforcing company values and culture through consistent processes and communication
• Help ensure employees and visitors feel welcomed, informed, and supported
• Plan and coordinate internal events, team gatherings, and company activities
• Help ensure effective coordination and connection between onsite and remote teams
• Maintain an office environment that reflects the company’s brand, values, and commitment to employee well-being

Bookkeeping & Finance Support

• Manage accounts payable, including vendor bills
• Reconcile payment transactions with invoices
• Support expense tracking and basic budget reconciliation, while maintaining organized records and documentation
• Coordinate with external bookkeepers, accountants, and payroll providers as needed.
• Support month-end, year-end, and audit documentation requests as needed

Ideal Background

• 5+ years of experience in office management, business operations, HR coordination, or administrative leadership
• Bachelor’s degree in business administration or related field
• Experience supporting senior leaders in a small or mid-sized organization
• Experience handling sensitive information with professionalism
• Highly organized, trustworthy, discreet, and dependable
• Able to balance structure and flexibility in a growing environment

Job Types: Full-time, Part-time

Pay: $24.00 - $28.00 per hour

Expected hours: 30.0 – 40.0 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Are you willing to work in-office in Orland Park, IL on Monday through Friday each week?

Work Location: In person