Business Office Manager

Business Officer Manager

Pay: $22.00 - $24.00 per hour

Overview
We are seeking a highly organized and proactive Business Office Manager. The ideal candidate will be responsible for managing all general accounting functions, including accounts payable, accounts receivable, payroll, and bank reconciliations, ensuring compliance with all applicable federal, state, and local standards, guidelines, and regulations. This role reports directly to the Executive Director and may involve directing other administrative staff as needed.

The successful candidate will demonstrate strong leadership skills, exceptional attention to detail, and the ability to multitask effectively in a fast-paced environment. A proactive approach and excellent organizational skills are essential to ensure smooth office operations and financial accuracy.

Duties

• Ensure the CAPLICO Core Values and Code of Conduct are adhered to at all times.
• Ensure compliance with Resident Rights and HIPAA policies at all times.
• Ensure that all business office procedures are followed in accordance with established policies.
• Assume the administrative authority, responsibility, and accountability of the Business Office functions.
• Manages the facility’s accounting functions under the general supervision of the Executive Director.
• Ensure sufficient staffing to meet department needs in accordance with established PPDs.
• Evaluates payor sources of potential resident admissions and advises Executive Director
• Prepares claims for provided services for submission to payor sources in compliance with applicable policies and regulations.
• Monitor and collect accounts receivables. Report delinquent accounts to the Administrator.
• Engages in efforts to collect outstanding accounts receivables. Makes recommendations when delinquent accounts should be categorized as “bad debt”.
• Safeguards and manages resident trust funds.
• Monitors internal controls to assure compliance with established procedures.
• Establish and maintain a system of financial recordkeeping to include ledgers, recording payments, writing receipts, posting cash journals, prepare and make bank deposits, etc.
• Establish and maintain a system of accounts payable, including invoicing, purchase orders, pay vouchers, check registers, and ledgers, as necessary.
• Maintain the general ledger to include the preparation of journal entries, coding of invoices, accounts analysis and reconciliation, closing books, setting up new accounts, etc., as necessary or instructed.
• Assist in preparing monthly financial statements to include preparing monthly balance sheet, income and expense reports, etc., as required.

Skills

• Proficiency in financial management and reporting.
• Strong vendor management skills to effectively negotiate contracts and maintain supplier relationships.
• Proficiency in general ledger management, journal entries, and financial reconciliation.
• Experience with accounts payable and receivable processing.
• Strong understanding of banking procedures, including deposits and reconciliations.
• Familiarity with financial recordkeeping, ledger management, and internal controls.

If you are a motivated individual with a passion for office management and team leadership, we encourage you to apply for this exciting opportunity!

Job Type: Full-time

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Ability to Commute:

• Hawarden, IA 51023 (Preferred)

Work Location: In person