Business Operations Analyst I/II

ESSENTIAL FUNCTIONS

Commercial Leasing & Property Analysis

• Reports leasing activities on a monthly basis.
• Monitors and analyzes financial trends for the purpose of evaluating all District leases.
• Interpret and monitor lease and license requirements for tenants.
• Calculate rental rate adjustments for new and renewed leases and licenses.
• Draft lease/license agreement term sheets, complete lease/license agreement templates, and draft amendments.
• Assists lease applicants with application materials.
• Reviews prospective tenants for business experience, financial capacity, and fit within the commercial tenant mix.
• Ensures that new leases, lease amendments, and license agreements are captured in District property management software.
• Monitors lease and license agreement compliance.

Business Analytics

• Generates a wide variety of reports, analyses, provides recommendations, and develops presentations for the Board of Port Commissioners in collaboration with the Business Operations Manager, Deputy General Manager, and General Manager.
• Provides high-level research and analytic analysis to support planning and reporting for departmental activities, including:
  • Fiscal budget, including lease income projections.
  • Capital Improvements and Tenant Improvements.
  
  
• Works with Business Operations Manager and Deputy General Manager to monitor progress on long-term plans, goals, and objectives.
• Assists in evaluating proposed development projects and the Request for Proposal (RFP) process.
• Collaborates with various department Managers as required to complete projects.
• Undertakes ad hoc projects and special initiatives as needed.

Additional Job Duties

• Serve as the first point of contact for Village tenants regarding lease questions.
• Research funding opportunities, submits grant applications, tracks compliance, and prepares performance reports.
• Coordinates with Accounting Department to reconcile late rent payments, insurance renewals, and follow through with tenants.
• Assists customers, departments, and employees by providing fiscal information and answering questions.
• Performs a variety of general clerical duties, including answering the telephone, typing, maintaining files and records, copying, and processing the mail as needed.
• Receives and responds to complaints and questions from tenants and/or the general public relating to commercial real estate and tenant leases, reviews and recommends corrective actions, and prepare summary reports where required.
• Performs other related work, as required.

Ventura Port District

8058642741