Business Operations Coordinator

Role Overview

We are seeking a highly organized and execution-focused Business Operations Coordinator to support the CEO and leadership team in driving day-to-day operations, ensuring seamless coordination across functions, and maintaining strong execution discipline across the organization.

This role is critical in ensuring that priorities are clearly tracked, stakeholders are aligned, and tasks are completed in a timely and structured manner. The ideal candidate will act as a central point of coordination, bringing clarity, accountability, and efficiency to a fast-paced startup environment.

Key Responsibilities1. Task & Project Coordination

• Capture, organize, and track tasks and initiatives across departments
• Ensure clear ownership, timelines, and deliverables for all projects
• Monitor progress and proactively follow up to ensure timely completion
• Maintain a centralized system for tracking all key activities

2. Executive Support & Prioritization

• Support the CEO in managing priorities, schedules, and action items
• Document key outcomes from meetings and ensure follow-through
• Track pending decisions and commitments, ensuring timely closure
• Assist in preparing reports, summaries, and updates

3. Cross-Functional Communication

• Act as a coordination bridge between teams (Product, HR, Marketing, etc.)
• Ensure alignment on priorities and timelines across stakeholders
• Facilitate effective communication and reduce operational silos

4. Execution & Follow-Up

• Drive accountability by consistently following up with stakeholders
• Identify delays or risks and escalate proactively
• Ensure no critical task or dependency is overlooked

5. Process & Systems Management

• Implement and manage task tracking tools and workflows (e.g., Notion, ClickUp, Asana)
• Continuously improve internal processes for better efficiency and visibility
• Maintain dashboards and reports for leadership visibility

RequirementExperience

• 3–6 years of experience in operations, program management, executive support, or similar roles
• Prior experience in a startup or fast-paced environment preferred
• Experience working with senior leadership is a strong advantage

Skills & Competencies

• Exceptional organizational and time management skills
• Strong written and verbal communication abilities
• High attention to detail with a structured approach to problem-solving
• Ability to manage multiple priorities simultaneously
• Strong follow-up and stakeholder management skills
• Proficiency in productivity and project management tools

Personal Attributes

• Highly proactive with a strong sense of ownership
• Assertive yet professional in driving accountability
• Ability to work independently with minimal supervision
• Comfortable operating in ambiguity and dynamic environments
• High level of integrity and discretion
• Familiarity with tools such as Notion, ClickUp, or Asana
• Proficiency in Microsoft Office / Google Workspace

Pay: AED6,000.00 - AED10,000.00 per month

Work Location: In person