Business Operations Specialist

About Us

We are a real estate holding company with a portfolio of over 130 properties across Florida, representing approximately $3.5 billion in assets under management. We operate at scale and are committed to maintaining accurate, efficient, and well-controlled back-office operations that support our growing portfolio.

Position Summary

We are seeking a detail-oriented Operations Specialist to support our back-office operations, including accounts payable/receivable, lease data management, and system-based quality control.

This is an entry-level to early-career opportunity designed for individuals looking to build a long-term career in operations, accounting support, or real estate administration. Most responsibilities can be taught through training and hands-on experience.

We are looking for someone who is coachable, adaptable, and eager to learn, with the ability to support multiple operational functions in a fast-paced, structured environment.

Key Responsibilities

• Process accounts payable and receivable, including invoices, payments, and deposits
• Reconcile daily deposits and resolve discrepancies
• Enter, maintain, and verify lease data, including charges and security deposits
• Review lease terms, invoices, and financial records for accuracy and proper coding
• Provide quality control support within the Yardi system to ensure data integrity
• Perform routine audits of financial and operational data
• Support and maintain accuracy within the company’s primary operating system
• Provide administrative and operational support to satellite offices
• Assist with reporting, data tracking, and internal documentation
• Collaborate with internal teams to resolve discrepancies and improve processes
• Occasional travel to South Florida offices may be required

Qualifications

• 0–3 years of experience in administrative, accounting, customer service, or operations roles
• Ideal for new graduates or candidates with up to 3 years of experience.
• Strong willingness to learn and grow in accounting and operations systems
• Highly coachable, open-minded, and receptive to feedback
• Flexible and adaptable with the ability to manage changing priorities
• Strong attention to detail and commitment to accuracy
• Technologically savvy with ability to quickly learn new systems
• Proficiency in Microsoft Excel and data entry tools
• Associate’s or Bachelor’s degree preferred, or equivalent experience
• Previous experience with Yardi or similar systems preferred, but not required

Compensation

$42,000 – $45,000 annually (based on experience)

Why Join Us

• Opportunity to build a long-term career in real estate operations and finance
• Work with a large, established portfolio ($3.5B across 130+ properties)
• Hands-on training in accounting systems and operational workflows
• Stable, professional environment with growth potential

Pay: $42,000.00 - $45,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person