Business/ School Office Manager

Job Overview
Firm Foundation Academy (FFA) – a private Christ-centered secondary school (grades 6-10) located in Ladysmith, Wisconsin – is seeking an experienced professional to help run our front office and business office, serve our bookkeeping and accounting needs, maintain applicant and student records and data, perform skilled organizational duties, and communicate with student and their family members.

This is a full-time (1.0 FTE), in-person (no remote option), 12-month position with the potential for contract renewal each May/June (for the following fiscal year). The successful candidate will report directly to the Head of School (HoS) and acknowledge and accept that FFA is an “at-will” employer and may terminate employment at any time, with or without cause. Depending on the successful candidate’s performance throughout an initial onboarding period, there may be leadership or supervisory opportunities related to this position within the first year of employment.

Duties

• Attending staff meetings, planning sessions, professional development, in-service, and other functions as assigned.
• Adhering to all FFA policies and procedures and helping oversee those related to management, employment, payroll, benefits, and other fiscal operations.
• Overseeing and administering FFA’s business office functions, including payroll, budgets, benefits, accounts receivable/payable, and third-party contracts, and developing and delivering FFA’s financial and P&L reports/forecasts to the HoS upon request.
• Accurately and transparently overseeing FFA’s QuickBooks account.
• Accurately entering data into FFA’s student information and learning management systems and developing reports at the HoS's request.
• Liaising with and reporting to the WI DPI, WI School Choice, accreditors, and other relevant oversight entities.
• Overseeing FFA’s compliance with applicable labor and tax laws and other state/federal regulations.
• Performing additional duties as assigned by the HoS.

Experience

• Hold at least an associate’s degree in business, accounting, business office management, or other relevant field(s).
• Have at least three years of experience in business office management, accounting, bookkeeping, payroll, benefits oversight, or other relevant areas.
• Demonstrate a commitment to high standards and ethics in the business office.
• Have relevant experience with common business office platforms, including QuickBooks and Google Workspace.
• Have applicable experience with student information systems or other customer management software.
• Demonstrate office-role flexibility, a problem-solving mindset, and a positive “can-do” attitude.

Desired (additional) qualifications include demonstrable experience:

• Supervising, managing, and regularly evaluating business office (or other) staff to ensure all direct reports perform their duties effectively.
• Working with school budgets.
• Performing some typical human resources office responsibilities.

Pay: $40,000.00 - $45,000.00 per year

Benefits:

• Health insurance

Work Location: In person