Executive Administrative Assistant/HR Employment Specialist

The Cape Girardeau Public School District is seeking a dedicated Executive Administrative Assistant-HR Employment Specialist for the 2026-2027 academic year.

The Executive Administrative Assistant is responsible for the processing of new hire paperwork, personnel action forms, and processing employment verifications to comply with state and federal employment laws and regulations. The administrative assistant is responsible for processing employee onboarding documents to ensure human resources and finance deadlines are met. The administrative assistant serves in a secretarial capacity to the deputy superintendent and assistant superintendent of academic services.

Required Qualifications:

• Associate degree or 60 hours of college credits in business administration, human resources or personnel management.
• Ability to maintain confidentiality of sensitive personal information of applicants, employees, and former employees and other matters affecting employee relations.
• Ability to perform multiple tasks simultaneously with interruptions.
• Demonstrated dedication to customer services.
• Effective communication, follow-up and analytical skills.
• Experience using Google Suite systems (Docs, Sheets, Drive).
• Demonstrated capacity to contribute to a team working environment and collaborate with co-workers to solve problems and create a positive and professional work climate.

Essential Duties and Responsibilities:

• Provides excellent customer when addressing parental concerns or complaints being filed for review by the superintendent or designee.
• Provides coverage for the front receptionist desk as needed to ensure efficient operations within the building.
• Provides administrative assistance in support of human resource tasks and processes, including development of work agreements, letters of engagement, workday calendars, long term substitute agreements.
• Serves as the primary point of contact for new hire employees joining the school district.
• Maintains employee records pertaining to certification and works with building level administrators to resolve issues with the MO Department of Elementary and Secondary Education (DESE).
• Maintains employee job list(s) in SISFIN, and employee records for accuracy and reporting purposes.
• Maintains personnel files in secure storage area and updates personnel records as needed.
• Assists with scheduling employee fingerprinting appointments, along with processing and maintaining documentation related to employee background checks and FCSR background screening.
• Gathers documentation related to employment verifications as needed for employees transitioning into, or out of the district.
• Responsible for entering and processing purchase orders for the deputy superintendent, academic services office, and the human resources department.
• The administrative assistant will assist with scheduling travel arrangements and coordinating central office meetings with the district's administrative team(s).
• Performs other related duties as assigned.

General Information:

To apply for this position, you must register online at www.capetigers.com (Careers).

Application Deadline: Open until filled

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Retirement plan
• Vision insurance

Work Location: In person