Buyer - Full Time Days

JOB SUMMARY:

• Performs routine purchasing activities to include competitive pricing, order placement and documentation, expediting past due orders, maintenance of all documentation required to complete purchase, receipt and processing of orders, including cost saving accomplishments. Undertakes other related activities as assigned.

EXPERIENCE/QUALIFICATIONS:

• Good interpersonal and public relations shills, maturity, judgment and willingness to follow established procedures
• Initiative to pursue difficult situations and problems to satisfactory conclusion
• Strong mathematical ability
• Keyboard and 10-key calculator ability

EDUCATION:

High school diploma

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LICENSURES/CERTIFICATION:

• Must successfully complete and maintain LA City Fire Card certification at the time of hire or within the first 30 days of employment

MUST HAVES:

• All required licensures, certifications, mandatory education; along with annual occupational health screenings must be completed prior to the expiration date or by the end of the month in which they are due. Reference the Educational Requirements: Must Haves, Mandatory and Unit Based policy (in electronic policy management system) for the specific requirements for this position.

DUTIES AND RESPONSIBILITIES (These are the essential job functions for this position. The essential functions of this job include, but may not be limited to those listed in this job description. Employees hired for this position must be able to perform the essential function of this job without imposing significant risk of substantial harm to the health or safety of themselves or others):

• Demonstrates the necessary knowledge and techniques through the prompt handling of transactions with approved vendors under appropriate hospital terms
• Keeps the computer system and purchasing records accurate
• Obtains fair bids on major and capital equipment and keeps them along with all documentation/notes as part of the file for retention purposes.
• Completes or assists in the arrangement for service and repair of surgical instruments, rental equipment and other purchasing activities.
• Performs the expediting of late and/or problem orders at the minimum of a weekly basis.
• Assists in the resolution of invoice discrepancies within five working days of their identification by Accounts Payable.
• Assists in answering phone calls and handling all customer requests and performs other related duties as required to ensure that organizational objectives are met.
• Maintains confidentiality; does not compromise contractual standing when working with vendors; keeps vendors at “arms length”
• Operates computerized purchasing/inventory system, places orders and transactions electronically whenever possible.
• Performs other duties as required to ensure that organizational objectives are met, including other assignments or tasks in the Material Management Operations as requested by supervisor.

Complies with VPH policies and procedures on customer satisfaction and service excellence. Demonstrates professionalism and cultural sensitivity in coordinating activities and communicating with all customers, peers, and the community at large. Conducts self in a professional, respectful and courteous manner during all interactions. Works effectively and collaboratively with others toward common goals.

Communicates accurately, honestly, supportively and in a timely manner with department and interdepartmental team members. Demonstrates effective business writing and oral communication skills, handwriting is clear and legible.

Participates in operational aspects of the department, and maintains/participates in performance improvement activities within the department.

Participates in all departmental specific training, Environment of Care (injury/illness prevention, fire/life safety, hazardous materials, emergency preparedness, utilities management, medical equipment management, safety and security management), infection control (standard precautions, TB Exposure Control Plan, Bloodborne Pathogen Exposure Control Plan).

Demonstrates knowledge of and follows safety practices. Understands the importance of safety, including patient safety in the work place. Maintains a safe environment for self and others.

Actively participates in the Patient Safety Program, including event reporting. Identifies sentinel events/near misses and responds per defined organization processes. Participates in education activities and process implementation. Demonstrates advocacy for the patient/customer and appropriately acknowledges patients, customers and visitors.

The above statements reflect the essential functions considered necessary to describe the principle content of the job. They are not intended to be a complete statement of all work requirements or duties that may be inherent in the job.

WORK ENVIRONMENT:

• Primarily an inside building/office environment, well lighted and ventilated, which may consist of multiple treatment and/or work sites.

• Fast and continuous work pace with variable workload.