Buyer - Shipping Assistant

The Buyer/Shipping Assistant position is an integral position, as it connects our vendors to our customers and to the warehouse. The position involves sourcing and purchasing raw materials and other necessary goods for production and supporting shipping and receiving operations by preparing documents, coordinating with carriers and maintaining inventory of supplies. This role requires computer proficiency and administrative skills to ensure timely and accurate movement of goods.

Skills & Abilities

• Excellent written, verbal, and interpersonal communication skills for effective interface with all internal and external contacts
• Ability to multi-task, prioritize and manage time effectively

• Solid computer skills
• Team player who is assertive, goal-oriented, positive, and self-motivated
• Must understand customer service operations, supply chain, and sourcing
• Strong attention to detail
• Self-starting, dependable, accepts ownership
• Ability to rapidly build knowledge of ours and our suppliers product lines

Responsibilities

• Place and confirm purchase orders with approved suppliers for established materials or services in accordance with master production schedule, and established lead times.
• Ensure purchase orders are executed, goods received, and invoices paid in accordance with the approved terms and conditions.
• Manage lead time, material cost, setup cost, and mode of transportation.
• Manage effectivity date of change to minimize cost impact and maximize inventory consumption
• Resolve documentation discrepancies related to billing & receiving
• Manage supplier on time delivery and fill accuracy
• Manage all quality issues throughout the process to include receiving inspection, discrepancies on the production line, and supplier corrective actions
• Facilitate communication of forecasts with suppliers to ensure proper long-range planning of capacity and raw materials
• Assist with warehouse operations processes including receiving, order pulling, production, and shipping.
• Liaise with shipping carriers (like CH Robinson, FedEx, etc.) to ensure timely pick ups
• Participate in month end inventory & year-end inventory.
• Answer customer inquires regarding shipping status or issues.

Safety

• Follow all plant safety policies
• Ensure compliance with all shop floor safety regulations when participating in activities within any production, logistics, warehousing, or staging areas.

Experience

Required

• 2 years: Strategic planning
• 2 years: Purchasing Management
• 1 year: Manufacturing Environment
• At least 2 years of previous Customer Service experience
• 2 years: Data Entry

Computer Skills: Oracle, MS Word, Outlook and Excel

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.