Buying Department Assistant

Job Summary
The Buying Department Assistant/Associate supports the corporate buying team at the company’s headquarters, helping to manage product assortments, vendor communication, and administrative tasks for multiple retail store locations. This role requires strong organizational skills, attention to detail, and prior experience in the retail industry.

Primary Responsibilities:

• Assist buyers in creating, reviewing, and managing purchase orders for all store locations.
• Maintain and update product information, pricing, vendor details, and item setups in internal systems.
• Track shipments, delivery schedules, and follow up with vendors regarding backorders, delays, or discrepancies.
• Review vendor price lists, promotions, and product proposals to support buying decisions.
• Support inventory analysis by reviewing sales reports and identifying restocking needs or slow-moving items.
• Help coordinate new product launches, seasonal assortments, and merchandising initiatives.
• Prepare reports, spreadsheets, and documentation required by the buying team.
• Communicate with internal departments such as inventory control, logistics, and store operations to ensure product accuracy and availability.
• Maintain organized digital and physical files for contracts, vendor documents, and product records.

Requirements:

• Previous experience in retail, preferably in buying, merchandising, or store operations.
• Strong attention to detail and accuracy in data management.
• Excellent organizational and multitasking skills in a fast-paced corporate environment.
• Strong communication skills for interacting with vendors, buyers, and cross-functional teams.
• Proficiency in spreadsheets, inventory management systems, and administrative software.
• Ability to work independently and collaboratively with the buying team.

Job Type: Full-time

Pay: From $18.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person