CA Rehab Coordinator

General Purpose

Responsible for the day-to-day management activities in the rehabilitation department of an assigned facility or facilities. This includes scheduling direct and indirect services to inpatient and outpatient population, management of all rehabilitation personnel, interviewing and recommending new hires, firing, and training of all rehabilitation personnel. The Rehab Coordinator is responsible for the implementation of new programs to meet the needs of the facility and the residents and is delegated the administrative authority, responsibility, and accountability necessary for carrying out all assigned duties to provide managerial oversight to the delivery of rehabilitative services. The Rehab Coordinator may not at any time deliver direct treatment to patients.

Essential Duties

• Directly manages and guides all rehabilitation personnel, in an assigned facility which would include licensed, registered, certified therapists, assistants, aides and students.
• Daily Scheduling for the department staff to meet the needs of the facility.
• Discusses with the therapists of record to determine the scheduling needs of the residents.
• Periodic review of the rehabilitation services offered and updated to meet the changing environment.
• Adherence to all regulatory standards as they pertain to the delivery of rehabilitation services.
• Ensures that all clinical documentation is complete, timely, and accurately reflects the services provided.
• Conducts periodic department documentation review.
• Participates in denials management activities of the department to ensure that claims and/or appeals are timely and in accordance with company procedure.
• Manages department productivity standards as established with supervisor.
• Ensures that services delivered are of the highest quality and meet all standards of practice.
• Implements new treatment programs.
• Monitors treatment programs for outcomes and communicates findings with therapists of record who are responsible for the plan of care.
• Assures that the rehabilitation department follows the established policies and procedures of the facility.
• Approves timecards and time worked by the department personnel.
• Provides input to supervisor on performance of department employees.
• Consistently in-services all rehabilitation staff regarding safe work practices with emphasis on good body mechanics, safety, and judgement to minimize work related injuries.
• Organizes rehabilitation orientation for new department personnel.
• Must maintain confidentiality of patients’ information as well as company information.
• Promotes a positive attitude to staff, within staff, and to community regarding the company, its mission statement, philosophies, and goals.
• Follows all California Laws and Regulations related to Physical Rehabilitation Manual Article 4 § 1398.44. (The Physical Rehabilitation Assistant) including the following:
  • May not write progress reports to another health care professional.
  • May not be the sole physical rehabilitation representative in any meeting with other health care professionals where the patient’s plan of care is assessed or may be modified.
  • May not supervise a physical rehabilitation aide performing patient-related tasks.
  • May not provide treatment if the physical therapist assistant holds a management position.

Management Requirements

Manages PT/OT/SLP therapists, assistants, aides, and students as per the California Laws and Regulations related to Physical Rehabilitation Manual Article 4 § 1398.44.

Qualification

Education and/or Experience

Associate degree from an accredited PTA program required and Bachelor degree preferred. Proficient in computer skills such as inputting data into programs for Net Health and Point Click Care.

Language Skills

Ability to read technical procedures. Ability to read and comprehend policy and procedure manuals. Ability to effectively present information and respond to questions from managers, coworkers, families, and other healthcare professionals.

Mathematical Skills

Ability to apply concepts such as fractions, percentages, ratios and

proportions to practical situations.

Reasoning Ability

Ability to solve practical problems. Ability to interpret a variety of

instructions furnished in written, oral, diagram, or schedule form.

Certificates, Licenses, Registrations

Licensed as a Physical Rehabilitation Assistant. Must always maintain a license in good standing with the state board. Employee must meet continuing education requirements per state practices. CPR certification as per licensure requirement.

Physical Demands

The essential functions of this position require the ability to stand and walk frequently and sit occasionally, as well as occasionally climb, balance, stoop, kneel, crouch, or crawl as needed to provide patient care and operate equipment. The position requires the ability to reach, push, pull, lift, and manipulate objects and equipment, with exertion that may occasionally exceed 100 pounds, frequently exceed 50 pounds, or constantly exceed 20 pounds to safely move patients or equipment. Effective communication, including talking and hearing, is required to interact with patients, families, and the healthcare team. The ability to perceive and respond to environmental cues, including tactile, auditory, and visual information, is essential for safe and effective patient care. Other essential functions include assisting, supporting, and transporting patients in accordance with safe patient handling practices.