Camp Crew Staffing Coordinator

PURPOSE:

The Camp Crew Staffing Coordinator leads the recruitment, screening, placement, and onboarding of Camp Crew staff across all camp programs. This role manages the full application process, conducts reference and background checks, assigns staff based on program needs, and ensures all onboarding requirements are completed. During the summer season, the Coordinator continues processing applications and serves as the primary parent contact for the Camp Crew program, ensuring clear communication, strong organization, and a positive staffing experience that supports safe and effective camp operations.

CORE RESPONSIBILITIES:

1. Recruitment & Application Management

Partner with the VP of Youth and Family Camps to recruit qualified candidates. Oversee the full application process, including reviewing applications, conducting initial interviews, maintaining records, and communicating clearly with applicants regarding next steps.

2. References & Background Screening

Conduct reference and background checks to ensure staff qualifications, character, and camp safety. Maintain accurate, confidential records in compliance with legal and organizational standards.

3. Staff Placement & Onboarding

Assign staff to roles based on skills and program needs. Coordinate onboarding, training, certifications, and orientation. Provide ongoing support to ensure staff are ready and effective. Confirm arrival/departure dates and process special requests in coordination with each camp’s Crew Coordinator.

4. Summer Operations

Process Camp Crew applications throughout the summer and serve as the primary parent contact for the Camp Crew program.

KEY EXPECTATIONS:

1. Serve as primary contact for the Camp Crew Program (applicants, parents, leadership).

2. Manage the full application lifecycle, including references, interviews, background checks, and certifications.

3. Ensure all required forms (health, payroll, support raising, transportation, compliance) are completed.

4. Coordinate with Finance (FL, CA & NY), Health Services, IT, and program supervisors to support onboarding and payroll processes.

5. Train staff on application procedures and customer service standards.

6. Maintain accurate records, ensure compliance, and improve systems annually.

7. Build strong team relationships and model Christ-centered professionalism.

Qualifications

• A clear-cut personal testimony of faith in Christ.
• Agreement with Word of Life’s vision, mission, Statement of Faith, and Standard of Conduct.
• A willingness to learn and grow in the ministry responsibilities mentioned below.
• Able to minister God’s Word in a compelling way to a variety of age groups.
• Good administrative skills, detail-oriented.
• Able to interact positively with pastors/ministry leaders, parents, students, and staff.
• Gracious, tactful, and customer-service minded.
• Able to consistently achieve deadlines under pressure.
• Command of MS Word, Excel, and social media platforms.
• A college degree and prior supervisory experience are highly desirable.