Camp Office Assistant

Camp Office Assistant
Hale Summer Camps, Westwood, MA 02090

Primary Responsibilities:

• Assist with pre-camp administrative tasks
• Assist with pre-camp family outreach and engagement including calling/emailing families, collecting paperwork, and serving as a primary point of reference for questions.
• Manage weekly administrative tasks during camp, including preparing staff and bus binders, tracking and entering daily attendance, updating camper paperwork, etc.
• Reach out to families daily regarding absent campers.
• Prepare group schedules and update as changes occur
• Prepare visual schedules for camp groups
• Responsible for answering the site phone and managing camp emails and responding directly to questions from families or directing them to the appropriate source.
• Support social media for camps with capturing daily photos and stories from camp, upcoming events, and other important information.
• Create the camp weekly newsletter in coordination with the Camp Directors
• Process supply orders through Director of C&Y as needed throughout the summer
• Support planning and logistics of special events each week with camp leadership
• Participate in in-service trainings throughout the summer
• Complete additional duties assigned by supervisor
• Serve as a flexible, dependable, friendly, and cooperative member of the team
• Maintain professional appearance and attire provided by Hale

Essential Functions:

• Observe, listen to, evaluate and act upon safety concerns related to program
• Appropriately address patron issues in person on the phone, and through email.
• Participate in facility upkeep and maintenance at program areas
• Complete all required records and reports in a timely manner

Qualities of Successful Staff Members:

• Displays empathy and dedication to working with children in the outdoors
• Enjoys spending time outside and exploring the natural environment
• Adapts to new environments and situations with ease,
• Shows initiative both as a team and independently.
• Has a good sense of humor and interpersonal skills with clients, colleagues and supervisors.

General Responsibilities to the Company:

• Display a consistent positive attitude towards clients and fellow staff
• Create and maintain a reputation for credibility, integrity, and fairness
• Professionally represent Hale in person
• Willing to commit to and work towards equity, inclusion, diversity, and justice, both individually and within the greater Hale community.
• Uphold the Core Values of HALE EDUCATION, INC.

Hourly Rate Range: $17-$19 per hour
40 hours per week; Monday – Friday, 8am-4pm (in-person)
Training and pre camp hours to be scheduled with supervisor
Availability for the role: June-August 2026

Job Types: Full-time, Temporary, Contract

Pay: $17.00 - $19.00 per hour

Work Location: In person