Career and Technical Education (CTE) Program Assistant

The Program Assistant for Career & Technical Education (CTE) provides administrative, clerical, and logistical support to the CTE office. This role ensures the smooth operation of CTE programs, including support for teachers, students, employers, and community partners. The assistant supports program documentation, scheduling, purchasing, communication, and compliance tasks to further career readiness initiatives and workforce development programs.

Essential Job Functions:

• Maintains complete records of all financial transactions in a well organized financial filing system
• Establishes and coordinates the efficient operation of several account lines to include local and Perkins grant funds; monitors budget status
• Reconciles accounts and provides reports for the central office; maintains detailed records of expenditures; processes Invoices within terms of payment
• Balances MUNIS with SSWS in Omega
• Prepares & submits Reimbursement Requests to VDOE under Perkins Grant which ensures compliance with grant guidelines
• Prepares Amendments to the Perkins V Grant
• Prepares annual reports and records in compliance with auditor’s regulations
• Receives and screens visitors, telephone calls and mail; personally responds to inquiries by making decisions which in the employee’s judgment do not require the supervisor’s attention
• Prepares time sheets and monthly payroll for the Office of Career and Technical Education and Perkins
• Coordinates events and logistics for division wide events as needed, including the ordering of materials and supplies
• Supports division initiatives (4E Educational Expo) and Office of CTE initiatives such as Mock Interview day and the Intern Expo
• Arranges travel for CTE Office, Instructors & CTSOs; Prepares, submits and processes travel expense claims for all individuals listed under the 310 location, Career Readiness
• Maintains financial reports and provides information to leadership as requested.
• Communicates with vendors to secure and maintain supplies and equipment.
• Prepares Purchase Orders, place & follow up on orders for all CTE instructors throughout Division
• Processes new vendor information and submit to accounts payable
• Provides minutes & agenda for all members. Set up, record discussions, and take minutes at all Advisory Committee meetings
• Processes Professional Development reimbursements for all CTE instructors and administration.
• Processes payroll for location 310 - Career Readiness
• Serves as the back up payroll secretary for SCTC
• Manages Leadership’s calendar and the Office of CTE Conference Room space

Click here to read the full Job Description for this role.

Education and Experience:

Required

• High School Diploma or GED
• Three (3) years of experience in a bookkeeping, accounts payable or related position

Preferred

• Associates Degree in Finance, Accounting or related field

About Spotsylvania County Public Schools:

Comprised of 31 schools and home to a diverse student population of over 24,000, Spotsylvania County Public Schools is one of the largest School Divisions in the Commonwealth of Virginia.

The financial benefits of working for Spotsylvania County Public Schools include a competitive salary, monthly PTO accrual, robust healthcare benefit plans, enrollment or transition into the Virginia Retirement System (VRS) with defined contributions and potential employer match, FMLA and Short-Term Disability leave, Tuition Reimbursement, Employee Assistance Programs (EAPs), and employer paid Life Insurance.

To learn more about Spotsylvania County Public Schools, please visit our website at https://www.spotsylvania.k12.va.us/.

Employment Terms: Employment is offered as an 12-month (243 Day) contract, at a minimum of 7.5 hours worked daily. This position is evaluated annually.

Benefits Eligibility: Eligible

Together, we prepare our students for their future. We look forward to welcoming you to the #WeAreSpotsy team.

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Spotsylvania County Schools is an Equal Opportunity Employer and committed to non-discrimination in the workplace. Criminal record and background checks will be completed after an offer is made.

A workplace that values unique perspectives, fosters belonging, and ensures opportunities for all to thrive.