Case Administrator I-II

JOB
The Clerk's Office of the United States District Court for the District of Oregon is now accepting applications for the position of Case Administrator in the Portland Division. As a member of the case management team, the Case Administrator manages the progression of civil and criminal cases and related proceedings from opening to final disposition. The incumbent performs docketing, monitors the completion of the required procedural steps, and performs the necessary noticing and administrative and clerical tasks.Representative Duties: Responsibilities of this position may include but are not limited to the following: Opens new case files in case management system; assigns case numbers to judges; and verifies attorneys' authority to practice. Checks for prior or prohibited filings and dockets initial opening events. Manages civil and criminal cases from opening to closing; ensures timely progression and disposition of cases; reviews, identifies, and researches the accuracy, timeliness, and quality of data entered into the case record; makes corrections to the case record to ensure compliance with local and national procedures. Scans and dockets paper documents that meet filing requirements and enters documents and proceedings on the case docket. Verifies and issues summons and provides noticing as required by law. May be required to monitor the release of exhibits and sealed documents. Audits cases for closing and checks the docket to ensure that all necessary documents are entered and deadlines are met. Performs quality control on external and internal docketed entries to ensure the accuracy and integrity of official court records, monitors proper access to records, and ensures the timely and accurate filing of documents. Prepares and analyzes required reports and checks data from reports to ensure completion of required processes. Tests new procedures and processes and provides feedback. Assists with order processing and providing back-up coverage for team members and other departments, as required. Assists the public with electronic and paper files; conducts case research as required; provides archive information for closed cases; provides file copies as requested; and processes incoming and outgoing mail. Communicates with parties and attorneys regarding procedural requirements and routes documents to the proper office or personnel after acceptance. QUALIFICATIONS Minimum Qualifications: Candidates must have a high school diploma or equivalent and one year of specialized experience. Specialized Experience: Progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations. Candidates must also demonstrate: A consistent past employment record; Experience in dealing with routine and complex assignments; Excellent typing and proofreading skills; A demonstrated ability to think through, analyze, and interpret written communications; Ability to prioritize tasks and work assignments; Superior oral and written communication skills; Exacting attention to detail; Strong interpersonal skills; and A professional demeanor and appearance appropriate for a law or professional office environment.HOW TO APPLY Applicants should apply through the Court’s online applicant tracking system and submit the following: a letter of interest; a completed AO-78, Application for Federal Judicial Branch Employment (generated via the applicant tracking system); a chronological resume; and a list of 3 professional references. To view openings and to apply, visit our applicant tracking system at Application for Employment - Home. The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable accommodation for any part of the application or hiring process, please notify the Human Resources Division of the Clerk's Office at 503-326-8165. Determinations on requests for reasonable accommodation will be made on a case-by-case basis.