Case Management Support Specialist

Job Title: Case Management Support Specialist

Location: State-Wide - MUST BE A COLORADO RESIDENT

FLSA Status: Exempt

Reports to: Director of Exceptional Student Services

Work Hours/Days: Full-Time or Part-Time based on student enrollment and special education service needs. Caseload expectations will be aligned with FTE assignment in accordance with state and federal special education guidelines.

Wage: $65-$85/per hour. Compensation will be prorated based on FTE assignment.

Benefits: Benefit eligibility is based on FTE status. Employees working 30 hours or greater per week are eligible for full benefits including health, dental, vision, 401k and paid leave. Employees working less than 30 hours per week will get paid sick leave.

We are a small non-profit organization based in Colorado, passionate about helping charter schools succeed. Our primary goal is to assist schools in optimizing their business, human resources and financial functions. We strongly believe that working collaboratively with schools and supporting their essential back-office functions can help them focus on their core mission of educating students. We understand that schools face many challenges, and our team is committed to helping them overcome these challenges by providing tailored solutions.

As an employee of Minga Education Group, you will be part of a small, passionate and dedicated team committed to making a positive impact on the education sector. You will have the opportunity to work with a diverse group of schools and make a meaningful contribution to their success. We are committed to providing a supportive and collaborative work environment that fosters growth and professional development.

Case Management Support Specialist

Job Function

The Case Management Support Specialist strengthens inclusive, datadriven student services by partnering with school leaders, special education teachers, related service providers, paraprofessionals, and families to ensure timely, compliant, and highquality IEP processes. This role enhances MTSS/RTI systems, traumainformed practices, and SELaligned communication by supporting accurate documentation, coordinated scheduling, and culturally responsive family engagement. The Case Management Support Specialist ensures that evaluation and IEP workflows run smoothly so educators can focus on delivering effective academic, behavioral, and socialemotional supports for students with disabilities, possibly including those served through 504, Gifted, and MultiLingual Learner pathways. Through collaborative teaming and targeted coaching, this position also builds capacity and mentors novice special education teachers in effective case management practices. Remote coordination and digital compliance support may be included.

Core Responsibilities

IEP Process Coordination

• Track evaluation and IEP timelines and alert case managers to upcoming deadlines.
• Prepare draft documents, notices, and meeting invitations aligned to district and state requirements.
• Schedule IEP meetings and coordinate participant availability, including interpreters when needed.
• Maintain accurate student files and ensure documentation meets federal, state, and district standards.

FamilyTeam Communication

• Support the consistent point of contact for families regarding scheduling, paperwork, and general process questions.
• Support coordination of translation and interpretation services to ensure equitable access.
• Model facilitation of communication between teachers, related service providers, administrators, and families to support smooth workflows.

DocumentationData Management

• Supports service logs, progress updates, and compliance data into district systems with accuracy and timeliness.
• Organize and maintain digital and physical records to support audits, monitoring, and internal reviews.
• Generate reports and summaries that help teams track compliance and student support needs.

Capacity BuildingStaff Support

• Mentor novice special education teachers in case management routines, documentation expectations, and compliance practices.
• Model effective communication, scheduling, and workflow strategies that reduce administrative burden.
• Support onboarding of new staff by providing process guides, templates, and training on compliance systems.

Operational Support

• Assist with workflow systems that improve efficiency and reduce administrative burden for case managers.
• Coordinate with transportation, nursing, and other departments to ensure student needs are met across environments.
• Contribute to multidisciplinary evaluation and IEP teams within the scope of the role.

Qualifications

• Current Colorado teaching license with a Special Education endorsement.
• Minimum of five (5) years of successful experience as a special education case manager.
• Experience in school settings or administrative support roles.
• Strong organizational, communication, and timemanagement skills.
• Ability to manage confidential information with discretion and professionalism.

Work EnvironmentPhysical Demands

• School-based office environment with frequent computer use.
• Occasional movement between classrooms and meeting spaces.
• Ability to manage multiple tasks in a fast-paced setting.

Optional Remote/Tele-Support

• Virtual meeting scheduling and document preparation.
• Remote communication with families and staff.
• Digital file management and compliance tracking.