Cash Management Manager

The Cash Management and Accounts Payable Manager supervises the Treasury and Accounts Payable (“AP”) team, which is responsible for executing fund, joint-venture, and management company cash activities, including investor capital calls and investment equity contributions, as well as the full-cycle AP process, ensuring accurate and timely payment to vendors and contractors, and accurate coding in accounting systems.

This role acts as a critical link between treasury operations and accounting, monitoring cash flows, optimizing working capital, and maintaining strong internal controls.

The ideal candidate needs to have an exceptional eye for accuracy and detail, strong analytical skills, and the ability to manage high-volume, complex, multi-entity transactions. Further, the candidate will need to be self-motivated, with the ability to organize and prioritize their various workstreams, while meeting tight deadlines in a fast-paced environment. Strong written, verbal and interpersonal communication skills are critical.

Team Leadership

• Mentor and supervise AP and cash management specialists as well as one executive administrator
• Identify opportunities, including automation and efficiency improvements, within the AP and cash management workflows and software
• Provide backup assistance when other AP team members are out of office
• Strong work ethic and collaborative team-player mindset. Collaborate cross-functionally with fund accounting, investment accounting, tax, and other internal teams

Cash Management - Manage relationships with fund and investment-level banking partners and execute treasury-related tasks.

• Review and approve daily Fund & JV wires in the banking system, including coordinating the approvals and release of wires by the executive team
• Open Fund and management company bank accounts and approve templates, when applicable
• Oversee weekly payment processes, including ACH transfers, wire transfers, and checks, ensuring accurate and timely disbursements. These may include fund contributions to investments and distributions to investors, as well as cash transfers at the investment level
• Maintain bank account statements and current documentation processes
• Monitor and forecast daily liquidity needs for multiple entities and funds to enable operational flexibility
• Work with deal teams to update weekly cash flow projections
• Supervise Subscription Facility usage:
• Coordinate borrowings with bank, including preparation of certificates and documentation
• Complete quarterly compliance packet
• Coordinate periodic payments on the facility as capital is called from investors
• Review quarterly usage fees and process monthly interest payments
• Assist fund accounting team with executing capital calls and distributions to/from investors, including preparing bank reports, entering wire amounts, and checking calculations
• Track foreign currency trading and hedge activity, and review related monthly service provider invoices
• Prepare and/or review internal cash tracking reports for weekly distribution

Accounts Payable Management – Supervise end-to-end AP processes to ensure proper approvals, coding and payments are performed

• Maintain strong relationships with vendors and service providers. May be required to resolve disputes and negotiate payment terms to optimize cash flow
• Review and ensure compliance with tax regulations (1099-NEC/1099-MISC/1042 processing), W-9 collection, and internal controls to prevent fraud
• Integrate and manage expense management systems (e.g. Concur)
• Analyze accounts payable aging reports and investigate unusual activity/balances
• Provide necessary support for internal/external audits
• Approve AP invoices for payment in Timberscan ‐ check for accuracy and GL coding (weekly)
• Review Corporate credit card expense reports monthly – verifying that approvals are obtained and GL coding is correct and compliant with Company policies
• Review additional vendor and company office expenses prior to coding, including foreign office expense reports. Track software subscriptions

Other

• Track and review company aircraft expenses for vendor payments and tax reporting.
• Assist with and review the preparation of foreign entity VAT report (quarterly)
• Assist with and review the preparation of Employee Receivables invoices

Required Education & Preferred Experience

• Bachelor’s degree in Accounting, Finance or Business Administration
• Familiarity with subscription financing preferred
• Familiarity with foreign currency transactions and hedging preferred
• 10+ years of accounts payable experience, with 2+ years in a supervisory capacity, preferably in real estate or private equity
• Strong knowledge of Sage Intacct accounting software or similar preferred
• Working knowledge of Concur expense management software preferred
• Advanced Microsoft Excel skills (VLOOKUP, pivot tables, complex formulas, etc.)

In Return, WBP Offers the Following Benefits:

• Paid Vacation, Personal Days & Company Holidays
• Flexible Spending Accounts & Health Savings Account
• 401(K) Retirement Plan
• Company Paid Monthly Premiums for the following health insurances:
• High Deductible Medical Plan at the Employee Tier level (w/the option to buy-up)
• Flexible spending accounts
• Health Savings Account
• Dental Plan (w/the option to buy-up)
• Vision Plan
• Basic Life & AD&D
• Voluntary Life & AD&D
• Short & Long-Term Disability