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Cataloging Librarian

Under the general direction and oversight of the Library Director, the Cataloging Librarian oversees and manages the Library’s Integrated Library System (ILS), which includes cataloging, metadata creation, testing for quality assurance, customization of staff and public interfaces, and library staff training. This position works closely with library vendors in troubleshooting system errors, developing new system capabilities, and resolving issues on behalf of the library.

Essential Roles and Responsibilities

The essential functions or duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Plans, organizes, maintains, and manages the processes and operations of the Technical Services division including: Cataloging, Digital Services, and Integrated Library System (ILS)
Runs, manages, and monitors the Integrated Library System (ILS) software, including: customization, staff training, and troubleshooting technical issues.
Maintains a high level of technical proficiency concerning all aspects of the ILS
Supervises technical services staff as assigned, which includes training and assigning work
Process incoming orders and communicate with vendors to resolve issues with orders.
Catalog library materials in a variety of formats; create and edit bibliographic and item records for the library's automated system, adhering to cataloging and metadata standards to ensure consistency and optimize discoverability
Maintain the catalog and clean up records regularly to ensure easy usability by patrons.
Process withdrawn materials and updates or delete holdings and bibliographic records from local and online databases.
Keep current on trends and developments in Cataloging Librarianship, Collection Development, and Integrated Library Systems.
Attend webinars and other continuing educational opportunities focused on the roles of Cataloging Librarian.
Assist at the circulation desk, such as; checking library materials in and out; processing library card applications; handling overdue accounts and questions; handling cash; receiving and responding to phone and onsite queries; explaining and applying circulation policies.
Assist staff and patrons by answering general and reference inquiries using print, electronic databases, and Internet resources.
Assist staff and patrons with readers’ advisory questions and find reading materials of interest to them.
Follow all library policies and procedures.
Occasional earlier and/or later hours may be required. The work schedule may vary weekly, daily, or even hourly to accommodate the library operating hours and/or to cover staff shortages
Perform all duties and special tasks assigned.

Additional Job Duties

Ability to adhere to and convey to others approved library policies and procedures.
Responds to public inquiries regarding library services, programs, and technologies.
Performs public contact work at the circulation service points: checks in/out materials, collects fines and fees, and explains library rules and procedures to patrons.
Other duties as assigned.

Knowledge, Skills, and Abilities

Knowledge of integrated library systems and technologies used within a public library.
Knowledge of collection development and cataloging principles.
Excellent communication and interpersonal skills to collaborate with colleagues, vendors, and library patrons.
Proficiency in understanding bibliographic data and cataloging standards.
Skill in handling multiple tasks and prioritizing.
Proficiency with a variety of software programs related to library operations: integrated library systems, email and calendaring applications, and Google Suite.
Ability to prioritize and manage a self-directed workload.
Ability to provide high-level customer service.
Ability to work with frequent interruptions and changes in priorities.
Ability to respect the privacy of individual users.
Ability to define problems, collect data, establish facts, and reach conclusions when dealing with problems involving several variables.
Ability to pay attention to detail and maintain accuracy and flexibility.

Tools and Equipment Used

Office equipment, such as computers, copiers, printers, telephones, laminators, book returns, audio-visual equipment systems, and security control panels.

Minimum Qualifications