Category Buyer - Grocery Food & Non-Food

1. JOB PURPOSE

• To fully understand customer needs, maximize profit and provide a commercially viable range

of merchandise at competitive prices by liaising with suppliers and maintaining profitable
business agreements

2. MINIMUM QUALIFICATIONS/EDUCATION/EXPERIENCE/TRAINING/KNOWLEDGE

• Graduate in any discipline
• Minimum 5 years of experience in the same role
• Knowledge of retail mathematics
• Good communication skills in English. Knowledge in Arabic is an added advantage.
• Experience in MS Office, SAP and BI

3. COMMUNICATION AND WORKING RELATIONSHIPS

• Head of Procurement, Colleagues, Vendors, Retail team, Direct Reports

4. KEY DIMENSIONS AND RELATED JOB RESULTS

• To conduct purchasing activities, vendor management and control of the flow of products and materials in and out of the business and develop a strong link of support and relationship among vendors and customers.
• Forecast the procurement needs of the business based on facts and figures derived from sales data, customer response, seasonal variables and availability factors to ensureoptimum stocksavailabilities.
• Ensures competent execution of all purchasing duties and responsibilities and other administrative functions including documentation of transactions.
• Prepares and processes purchase orders and required documents in accordance with company established procurement policies and procedures.
• Identifies, understands, analyses and interprets current market trends, buying patterns, demands, policies, requirements of customers and uses results in conducting business forecasts.
• Sources, selects and negotiates for the best purchase package in terms of quality, price, terms, promotions, deliveries and services with suppliers as per guidance from the Head of Procurement.
• Maintains a complete, accurate and updated purchasing record/data which includes price, supplier data and profile and other related information in the system.
• Schedules and conducts store visits and capture performance and scenarios for updates, developments, solutions and results and report and the same to superiors.
• Communicates with external companies, vendors and internal departments across the business when necessary on procurement requirement to ensure business cycle is completed and results are achieved.
• Conducts product, price and promotion benchmarking against competitors and suggests strategies and presents reports to superiors on how to improve and be competitive in the market.
• Coordinates with departmental units, internal customers and suppliers in the procurement processes and activities to enable smooth procurement processes with proper trouble shooting methods.
• Handles and monitors the settlement of claims to suppliers for damages, shortage, missing items and expiry, etc.
• Investigates, mediates and resolves vendor or supplier disputes, complaints or issues regarding products and services and payments.
• Negotiates and communicates with vendors/suppliers regarding product expiry, discrepancies and complaints & negotiates corresponding compensation for the same.
• Monitors and coordinates deliveries of products to ensure that all products and services are delivered on a timely basis including consolidations.
• Coordinates with the retail operations team, logistics and other related departments to ensure fill rates, replenishment of merchandise and compliance on merchandising and planograms.
• Assists the Head of Procurement in negotiating with vendors on Gondola/display rentals and

other incomes in the retail outlets and ensure timely remuneration for the same.

• Does strict monitoring, tracking and managing of expiry and slow-moving items at the

warehouse and in retail outlets so as to discontinue non-moving SKUs and introduce new SKUs.

• Maintains awareness of regulations to ensure compliance with U.A.E. customs, laws, regulations and local authorities.
• Prepares reports and consolidates data which allows category level to SKU level analysis of profitability and performance.
• Visiting trade fairs and exhibitions. Competent to be able to negotiate B2B deals.

5. OPERATING ENVIRONMENT

• Job location might change based on business requirement. Job holder may be relocated to any office or department.
• The working environment is physically demanding of time such as working long hours, working on weekends and holidays.

6. KEY COMPETENCIES

• Contracting/Negotiation/ Procurement
• Knowledge of various types of contracts, techniques for contracting or procurement, and

contract negotiation and administration and ability to negotiate to find mutually acceptable solutions.

• Product Knowledge

o Strong knowledge and information about assigned commodities, products of
specialization and current market trends.

• Decision Making

o Makes sound, well-informed, and objective decisions, perceives the impact and
implications of decisions, commits to action even to challenging situations.

• Ethics and Integrity

o Contributes to maintaining the integrity of the organization; displays high standards of
ethical conduct and understands the impact of violating these standards on an
organization, self, and others.

• Communication and comprehension

o Able to communicate (verbal and non-verbal), interprets, understands and grasps
information, reports, data and analysis quickly and effectively.

• Attention to Detail

o Is thorough when performing work and conscientious about attending to detail.

• Arithmetic & Mathematical Reasoning

o Ability to perform correctly basic arithmetic operations and computations and able to
solve practical problems by choosing appropriately from a variety of mathematical and statistical techniques.

• Interpersonal Skills

o Shows understanding, courtesy, tact, empathy, concern, develops and maintains
relationships; may deal with people who are difficult, hostile, distressed, relates well to
people from varied backgrounds and situations; is sensitive to individual differences.

• Planning, Organizing and Evaluating

o Organizes work, sets priorities, determines resources requirements, determines short or long-term goals and strategies to achieve them; coordinates with other organizations
or parts of the organization; monitors progress, evaluates outcomes.

• Information Management

o Identifies a need for and knows where or how to gather information; organizes and
maintains information or information management system.

• Learning & Development

o Uses efficient learning techniques to acquire and apply new knowledge and skills; uses training, feedback, or other opportunities for self-learning and development.

Job Types: Full-time, Permanent

Pay: QAR7,000.00 - QAR10,000.00 per month