Catering Administrative

Kosher Catering Administrator

Overview

Join our dynamic team as a Kosher Catering Administrator, where your organizational skills, attention to detail, and positive attitude will be the backbone of our catering operations. In this role, you will coordinate administrative tasks, support client communications, prepare and send catering proposals, and assist in booking events. Your proactive approach will help ensure smooth daily operations and exceptional customer service. This paid position offers an exciting opportunity to develop your office management expertise in a lively, fast-paced environment.

Responsibilities

• Manage front desk duties, including greeting visitors and clients with professionalism and warmth
• Handle multi-line phone systems, directing calls accurately and courteously
• Maintain organized filing systems for invoices, orders, contracts, and client records
• Prepare, send, and follow up on catering proposals for prospective clients
• Coordinate event bookings and assist clients throughout the reservation process
• Support bookkeeping tasks using QuickBooks to process payments, track expenses, and reconcile accounts
• Assist with calendar management for catering events and staff schedules
• Enter data accurately into spreadsheets and databases, ensuring up-to-date information for reporting purposes
• Provide excellent customer support by addressing inquiries promptly via phone or email
• Proofread documents, proposals, and correspondence to ensure clarity and professionalism
• Coordinate office supplies inventory and manage office administration tasks efficiently
• Work closely with management to ensure all event details are accurately communicated and executed

Requirements

• Proven office experience with strong clerical and administrative skills
• Experience preparing proposals, coordinating bookings, or managing client accounts preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Experience with QuickBooks or similar bookkeeping software is highly desirable
• Excellent organizational skills with the ability to multitask effectively in a busy environment
• Strong typing skills and computer literacy to handle data entry and document proofreading
• Exceptional phone etiquette with experience managing multi-line phone systems and customer interactions
• Strong written communication skills for preparing professional proposals and client correspondence
• Bilingual abilities are a plus to serve diverse clients effectively
• Previous office management or personal assistant experience preferred
• Ability to handle confidential information discreetly and professionally
• Demonstrated time management skills to prioritize tasks efficiently
• Customer-focused mindset with the ability to build positive relationships and convert inquiries into booked events

This role is perfect for someone eager to contribute to a vibrant team while honing their administrative expertise. We value proactive individuals who thrive on organization, customer service excellence, and supporting seamless operations.

Join us in delivering memorable catering experiences through your energetic support!

Pay: $20.00 - $25.00 per hour

Work Location: Hybrid remote in Manhattan, NY 10022