CEO Executive Assistant (Remote)

• A stable and reliable internet connection
• A proper working laptop/PC

These two are mandatory.

About the Company

Fabrica GSM Limited is a global telecommunications trading company headquartered in Hong Kong, with operational links in Amsterdam and Dubai.

We specialize in Apple & Samsung B2B wholesale, international logistics, bonded warehouse operations, and global supply chain management.

You will be working directly with the CEO, assisting with daily operations, logistics coordination, and executive-level tasks.

This position offers:

• Direct CEO mentorship
• International corporate exposure
• Global logistics & supply chain experience
• Multi-country coordination (Hong Kong – Amsterdam – Dubai)
• Strong CV enhancement
• Career growth into senior operations or management roles

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Job Responsibilities

Executive Assistant to the CEO

• Manage CEO’s calendar, schedules, reminders, and priorities
• Prepare reports, summaries, and follow-ups
• Handle CEO’s communications (email, WhatsApp, internal messages)
• Maintain high confidentiality and professional communication
• Coordinate between CEO and teams in HK / NL / Dubai
• Track pending tasks and ensure timely completion

Shipment & Logistics Tracking

• Daily tracking of global shipments (UPS, DHL, FedEx, Aramex, TNT)
• Verify invoice, packing list, AWB, IMEI list, and document accuracy
• Follow up with forwarders regarding delays or customs issues
• Maintain structured digital shipment archives
• Update CEO regularly with clear reporting

Office & Administrative Management

• Maintain Google Drive folders and digital documentation
• Prepare simple spreadsheets, internal documents, and price lists
• Organize data, records, IMEI files, and shipment logs
• Assist with business communication and operational tasks
• Support CEO in any daily business-related tasks, online research, coordination, or problem-solving

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Requirements

• Experience as Executive Assistant / Office Manager / Admin Coordinator preferred
• Basic logistics or shipment document familiarity (AWB, invoice, packing list) is a plus
• Excellent communication skills in English
• Strong attention to detail (very important for this role)
• Proficient with Google Sheets / Excel
• Able to follow instructions, complete tasks independently, and report clearly
• Comfortable with repetitive and detail-oriented workflow
• Ability to work full-time HK time
• Quiet working environment + stable internet
• High responsibility, loyalty, and professionalism

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Benefits

• Work directly under the CEO
• Full remote role
• Strong career growth and internal promotion opportunities
• International company environment
• Professional reference letter after successful performance
• Exposure to Apple & Samsung B2B wholesale operations

Job Type: Full-time

Pay: 45,000.00TRY - 540,000.00TRY per month