CEO Executive Assistant / Secretary

Reports To

Chief Executive Officer / Senior Management

Job Summary

The Executive Assistant / Secretary provides high-level administrative and organizational support to senior executives. The role requires professionalism, discretion, strong communication skills, and the ability to manage multiple priorities efficiently while ensuring smooth daily operations of the executive office.

Key ResponsibilitiesAdministrative & Executive Support

• Manage executive calendars, appointments, meetings, and travel arrangements
• Act as the primary point of contact between executives and internal/external stakeholders
• Prepare, review, and manage correspondence, reports, presentations, and official documents
• Screen calls, emails, and requests, prioritizing urgent matters

Meeting & Coordination

• Organize meetings, prepare agendas, take minutes, and follow up on action items
• Coordinate with departments to ensure timely completion of executive tasks
• Arrange conferences, events, and executive visits when required

Documentation & Records

• Maintain organized filing systems (electronic and physical)
• Handle confidential information with the highest level of discretion
• Draft letters, memos, contracts, and official communications as required

Office & Operational Support

• Support day-to-day office operations related to executive management
• Monitor deadlines, commitments, and key deliverables
• Assist in special projects and assignments as directed by management

Qualifications & Requirements

• Bachelor’s degree or diploma in Business Administration or related field (preferred)
• Proven experience as an Executive Assistant, Secretary, or similar role
• Excellent written and verbal communication skills (English required; Arabic is a plus)
• Strong organizational and time-management skills
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Ability to work under pressure and manage multiple tasks
• High level of professionalism, confidentiality, and attention to detail

Key Competencies

• Communication & interpersonal skills
• Problem-solving and initiative
• Attention to detail
• Confidentiality and integrity
• Time management and multitasking

Job Type: Full-time