Chief Accounting Officer (Pro-Bono/Volunteer)

Volunteer Opportunity: Chief Accounting Officer (Pro-Bono Role)

Position Title: Chief Accounting Officer (Pro-Bono/Volunteer)

Department: Finance & Operations

Reports To: Chief Financial Officer

Location: Fully Remote

Commitment: Critical volunteer leadership role (estimated 8-12 hrs/week)

Organization Overview

The United Artists of Animation and Interactive Media (U-AAIM) is a global non-profit built by industry veterans and passionate advocates for a brighter future in entertainment! We believe sustainable creative careers should be the foundation of our global industry, not the exception.

Our mission is to forge an equitable, transnational ecosystem where artists and staff can achieve lifelong financial stability—from their first break, through the peaks and valleys of their career, and into a secure retirement. We drive systemic change across borders by uniting the global workforce with two core tools: actionable industry intelligence to empower collective advocacy, and practical, career-spanning education for professional resilience and growth.

We are more than a resource; we are a mobilizing force—using transparency as a weapon against exploitation, education as a pathway to economic power, and collective action as the mechanism to reshape an entire industry. We exist to empower creators to own their careers, their value, and their future.

Position Summary

We are seeking a meticulous and mission-aligned accounting expert to serve as the guardian of our financial truth. As the volunteer Chief Accounting Officer, you will be responsible for establishing and maintaining the definitive record of our financial activity with unimpeachable accuracy. This role is the cornerstone of our credibility. You will build and execute the systems for day-to-day bookkeeping, ensure strict compliance with non-profit regulations, and produce the clear, auditable financial statements that prove our stewardship to the board, donors, and our global community. You transform complex transactions into clarity, ensuring every dollar’s journey is documented with precision.

Key Responsibilities

Financial System Implementation & Management (40%)

Design, implement, and own the organization's core accounting system, including the chart of accounts, coding procedures, and month-end close processes in a cloud-based platform (e.g., QuickBooks Online).

Manage all aspects of accounts payable, accounts receivable, payroll (for any future contractors/staff), and bank/credit card reconciliations.

Establish and enforce robust internal controls to safeguard assets and ensure the accuracy of financial data.

Compliance, Reporting & Audit Leadership (40%)

Ensure 100% compliance with non-profit GAAP, IRS 990 filing requirements, and state charity regulations.

Prepare accurate and timely monthly, quarterly, and annual financial statements (Statement of Activities, Statement of Financial Position, Cash Flow).

Serve as the primary point of contact and lead preparer for the annual financial audit or review, liaising directly with external auditors.

Manage grant and restricted fund accounting, ensuring expenses are properly tracked and reported.

Operational Support & Analysis (20%)

Partner with the Chief Financial Officer and Director of Social Enterprise to track and report on marketplace revenue, artist royalties, and platform-specific financial metrics.

Provide clean, accurate financial data to support the CFO’s strategic analysis, budgeting, and forecasting.

Develop and deliver financial process training for other volunteers involved in spending or revenue collection.

Who You Are (Qualifications & Mindset)

Essential:

5+ years of progressive accounting experience, with at least 2 years in a non-profit setting. CPA designation is strongly preferred.

Expert-level proficiency in non-profit GAAP, IRS Form 990 preparation, and fund accounting principles.

Hands-on system expertise with cloud accounting software (QuickBooks Online is ideal) and a passion for building orderly, efficient processes from the ground up.

Meticulous and principled. You have an unwavering commitment to accuracy, detail, and ethical financial practice. You are the person who spots the discrepancy.

Excellent communicator who can explain accounting concepts to non-financial stakeholders clearly and patiently.

You are deeply aligned with our mission and believe that financial transparency is a non-negotiable pillar of advocacy and trust.

Highly Valued:

Experience managing an audit as a client lead.

Familiarity with accounting for earned income/revenue-generating activities within a charitable organization.

Experience with multi-currency transactions or international fund accounting.

A personal interest in the creative industries.

What We Offer:

Foundational Impact: Build the core accounting infrastructure of a high-potential global organization. Your work establishes the credibility that allows us to scale.

Portfolio of Tangible Excellence: Produce a full set of auditable financial statements and manage a clean audit for a complex non-profit—a gold-standard achievement for any accounting professional.

Strategic Partnership: Work in close partnership with the Chief Financial Steward, providing the critical accurate data that fuels high-level strategy and decision-making.

Purpose-Driven Application: Apply your technical expertise as a direct service to the mission of economic justice, knowing your precision protects the community and enables our work.

Flexible, High-Value Contribution: Make a vital impact with a focused time commitment, perfect for a seasoned professional seeking to contribute meaningfully outside of a full-time role.

Future Potential: While currently volunteer-based, this is a foundational role with the potential to transition into a compensated position as the organization secures sustainable funding

How to Apply:

If you are an accounting professional who believes that numbers tell the true story of integrity and impact, and you want to write that story for our movement, we need you.

Please send an email to Contact@uaaim.org with the subject line "Chief Accounting Officer: [Your Name]" and include:

Your Resume: Provide an up-to-date copy of your resume

Your Principle: In 2-3 sentences, why is fund accounting and restricted revenue compliance especially critical for a non-profit like ours?

Your Process: Briefly describe your step-by-step approach to preparing for a smooth annual financial audit for a first-time client.

Your First System: What is the first accounting process or control you would establish upon joining, and why is it the priority?

Note: This role requires the highest level of professional credibility. Candidates will be asked to provide references and may be subject to a background check.

Job Type: Part-time

Pay: From $1.00 per year

Expected hours: No less than 8 per week

Work Location: Remote