Chief of Staff & Business Operations

We’re looking for a Chief of Staff and Business Operations Partner to work directly with a mission-driven founder building projects in education, wellness, and community development. This role blends executive support, grant operations, project management, content coordination, and system building.

You’ll manage grants, streamline operations, support course launches, and organize communications across multiple workstreams. If you thrive in dynamic environments, take ownership without being asked, and can turn broad ideas into structured execution, this role is a strong fit.

Why You’ll Want to Join:

• You will be paid in USD (bi-monthly: every 15th and 30th)
• Up to 14 days of Paid Time Off annually (starting Day 1)
• Observance of Holidays (based on your location)
• 100% remote setup so you can work wherever you feel most productive
• Work directly with a founder leading impactful, purpose-driven projects
• Exposure to grants, education, wellness, content development, and operations

What You’ll Work On:
Grant and Funding Operations

• Build and maintain a CRM system for funders, applications, and reporting
• Draft grant applications and reports, using AI tools to support research and writing
• Research and track new grant opportunities and deadlines
• Prepare compliance documentation and maintain submission calendars
• Maintain strong communication and follow-up workflows for active grants

Business Operations and Administration

• Set up internal systems, workflows, and light automations
• Manage inbox, calendars, and recurring schedules
• Support bookkeeping, expense tracking, and documentation
• Maintain and update simple landing pages or websites
• Create internal organization across Google Workspace, Notion, and shared files

Course Development and Launch Support

• Conduct research for course materials, worksheets, quizzes, and case studies
• Format learning materials using Canva and Google Suite
• Upload and manage content within LMS platforms such as Teachable or Thinkific
• Support launch timelines, onboarding emails, and student communications
• Coordinate logistics for sessions, calls, and participant engagement

Community and Marketing Support

• Draft emails, outreach messages, and light marketing communication
• Help manage WhatsApp groups and community-based channels
• Support social content planning and coordinate with the founder on posting needs
• Prepare visuals, one-pagers, and simple brand-aligned documents
• Assist with scheduling and coordination for live events or course sessions

What You Bring:

• 3 or more years of experience as an Executive Assistant, Chief of Staff, or Operations Lead
• Strong written English and excellent communication skills
• Proficient with Canva, Google Workspace, Notion, CRM tools, and cloud organization
• Experience in grant writing, course operations, or content development
• Comfortable using AI tools to support research, writing, and project work
• Confident managing multiple workstreams independently and prioritizing effectively
• Experience with LMS platforms and light technical troubleshooting

Nice to Have

• Experience in content marketing or community engagement
• Background in nonprofit operations, reporting, or grant management
• Experience managing content calendars or social media workflows
• Ability to support light branding, formatting, or visual storytelling

How to Apply:
Please include:

• Your updated resume
• A 1–2 minute Loom video introducing yourself and sharing relevant experience in grants, course launches, or operations
• Portfolio of past work: Grant templates, Notion systems, Canva decks, or simple automations you've built

If you’re organized, proactive, and excited to help a founder turn vision into structured execution, this role offers the chance to build systems, support meaningful work, and grow into a long-term strategic partner.

Application Process Overview
Our comprehensive selection process ensures we find the right fit for both you and our clients:

• Initial Application - Submit your application and complete our prequalifying questions
• Video Introduction - Record an video introduction to showcase your communication skills and work experience
• Role-Specific Assessment - Complete a homework assignment tailored to the position (if applicable)
• Recruitment Interview - Initial screening with our talent team
• Executive Interview - Meet with senior leadership to discuss role alignment
• Client Interview - Final interview with the client team you'd be supporting
• Background & Reference Check - Professional reference verification
• Job Offer - Successful candidates receive a formal offer to join the team

Each stage is designed to evaluate your fit for the role while giving you insights into our company culture and expectations. We'll keep you informed throughout the process and provide feedback at each step.