Chief of Staff to the Chief Executive Officer

Financial Seminar Services is seeking a highly organized and proactive Chief of Staff to support the two owners in day-to-day operations and client relationship management. This is a pivotal role for someone who thrives in a fast-paced environment and enjoys being at the center of both strategy and execution.

As Chief of Staff, you will serve as the primary point of contact for clients, ensuring clear communication, exceptional service, and strong, lasting relationships. Internally, you will act as a key liaison across teams—including creative, variable data processing, accounting, and production—to ensure seamless coordination of all seminar marketing campaigns.

You will be responsible for overseeing campaigns from initial concept through final delivery, managing timelines, tracking details, and ensuring every project meets the highest standards of accuracy and quality.

This role is ideal for a self-directed professional who is detail-oriented, process-driven, and comfortable managing multiple priorities at once. Success in this position requires strong organizational skills, the ability to follow and improve established systems, and a commitment to delivering consistent, high-quality results.

Key Responsibilities:

• Support the owners with daily operational and administrative priorities
• Serve as the primary point of contact for clients, building and maintaining strong relationships
• Coordinate all aspects of seminar marketing campaigns from start to finish
• Act as liaison between clients and internal teams (creative, data processing, accounting, production)
• Manage timelines, deliverables, and campaign details to ensure accuracy and on-time execution
• Maintain and follow established processes to ensure consistency and quality

What We’re Looking For:

• Highly organized and detail-oriented
• Self-motivated with the ability to manage multiple projects independently
• Strong communication and relationship-building skills
• Comfortable working within structured processes and systems
• Committed to accuracy, quality, and follow-through
• Must have solid computer skills, with thorough knowledge of Outlook and Microsoft Office products (especially Excel).
• Requires excellent problem-solving skills to resolve internal and external issues.
• Highly organized and possess superior follow-up skills and can prioritize and multi-task.
• Attention to detail.
• Must be resourceful, a team player and customer oriented
• Exceptional communication skills.
• Be competitive, driven and confident.

Benefits You’ll Receive:

• Ongoing individual and group sales training and coaching including one-on-one mentorship from industry leaders
• Opportunities for career growth based on performance
• Competitive base salary
• Uncapped variable sales compensation based on performance.
• Two weeks paid vacation during the first full year
• 7 Personal Days
• Health/Dental/Vision insurance
• 6 Paid Holidays

Pay: $60,000.00 - $75,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Ability to Commute:

• Houston, TX 77032 (Required)

Work Location: In person