Chief Operating Officer/Chief Financial Officer

Formed in 1983, the West Virginia Primary Care Association (WVPCA) is a private, non-profit membership association that represents West Virginia safety-net health care providers. WVPCA is the federally-designated primary care association for the state and is the link between federal, state and local entities providing health care for over 30%, or 1 in 3 of our state’s residents.

Our services assist members in providing high quality, cost-effective health care and address specific needs of administrators, clinicians, boards of directors, outreach workers and other center staff. We offer a wide variety of services targeted specifically toward the needs of West Virginia Community Health Centers in policy & advocacy, administration, cooperative purchasing, recruitment, information technology, and clinical care.

For more information, visit ww.wvpca.org, connect with the WVPCA on Facebook and follow @WVPCA on Twitter.

The West Virginia Primary Care Association does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.

General Description

The Chief Operating Officer/Chief Financial Officer (COO/CFO) is a strategic partner and advisor to the Chief Executive Officer. The COO/CFO is responsible for managing financial resources and assuring that staff, training and policies support the programs offered by the WVPCA. The COO/CFO is responsible for the maintenance of all financial accounts and transactions of the Association. The COO/CFO keeps the Chief Executive Officer & President (CEO) and the Board of Directors (through the Finance Committee) apprised of the financial standing of the Association and assists the CEO in a variety of situations having to do with financial aspects of the Association’s activities. The COO/CFO monitors and administers grants insofar as that monitoring and administration have to do with proper expenditure of funds. The COO/CFO serves as the human resource manager for the WVPCA staff, assumes administrative responsibility in the absence of the CEO, and works with the COOs/CFOs from health centers to help address their needs. The COO/CFO may be assigned non-related duties in support of other Association activities and needs and will perform any and all other duties as assigned.

Qualifications

· Bachelor’s degree in Accounting, Finance, or related field; MBA or CPA strongly preferred

· Five years’ experience in financial accounting and/or management

· Knowledgeable of financial management theory and practice

· Knowledgeable of grant administration requirements

· Knowledgeable of personnel policy and law, especially as it relates to payroll, benefits, and withholding

· Knowledgeable of business auditing, tax, and fee laws, especially as they relate to a 501c3 organization

· Leadership skills, understanding the cultural influences on health status and underserved populations and a willingness to assist health professionals in improving quality care

· Strong problem-solving skills and ability to analyze work processes and outcomes, demonstrate creativity and innovation

· Passion for the mission and work of community health centers

Required Skills

· Strong communication skills to clearly articulate complex ideas and issues in written and oral forms

· Knowledge, skill and ability to establish and maintain effective working relationships with a wide variety of personalities

· Ability to work in an environment with a high level of ambiguity and an ability to create direction and deliverables

· Project management experience

Chief Operating Officer Duties and Responsibilities

· Collaborates with the CEO on activities related to resource identification, planning and program development, partnership development and provision of services to community health centers

· Manages the grant application and reporting process, including completion of the fiscal reports

· Serves on committees, boards, or other advisory bodies as assigned, and report on such activities to the CEO

· Provides operational leadership and assists in the establishment and maintenance if administrative policies, procedures, and structure necessary for the efficient operation of the WVPCA

· Assures staff receives necessary training

· In collaboration with the CEO, conducts staff performance reviews on a periodic basis

· Provides administrative leadership for the day-to-day operations, delegating projects and assignments to accomplish program goals, in communication with the CEO, makes decisions regarding the day-to-day operations of the WVPCA

· Participates in annual evaluations of all staff members and ensures accurate up-to-date personnel records

· Stays abreast of relevant policy issues that impact health centers , helping to craft the WVPCA’s strategic position, response and integrates the WVPCA’s training and technical assistance programs with emerging policy issues

Chief Financial Officer Duties and Responsibilities

· Creates annual budget and submits to Finance Committee and Board of Directors for approval

· Manage and oversee all financial accounting and reporting, procedures and internal controls of the WVPCA. This includes ensuring that accurate and complete financial records are properly maintained in accordance to standard accounting practices and any other requirements from various state and federal regulations and/or various grants or oversight agencies. Responsible for the WVPCA’s relationship(s) with federal and state tax authorities and government regulators

· Assures the preparation of monthly financial statements, reviews and analyzes expenditures against budget, prepare and coordinates spending adjustments with CEO

· Collaborates with the CEO to set budgetary guidelines for the WVPCA operating expenses

· Oversee and manage the annual audit to ensure compliance with all reporting and regulatory requirements.

· Manage and oversee all financial operations, including accounting, payroll, budgeting, forecasting, fiscal grant management, and financial analysis

· Ensure compliance with all financial reporting and regulatory requirements, including tax filings, audits, and other reporting requirements

· Works directly with the WVPCA Treasurer, the Finance Committee and the WVPCA Board of Directors to ensure accurate and timely information is provided to support the Board’s capacity for effective financial management

· Work closely with the CEO and senior leadership to develop and implement strategic plans and goals that support the WVPCA’s mission and vision

· Review, analyze and renew necessary insurances including workers compensation, D&O liability, general liability, employee health insurance

· Directs the human resource activities of the office including but not limited to, acting as primary contact with various insurance representatives, serving as Trustee / Administrator of the WVPCA’s benefit plans, and staff time management.

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off

Work Location: In person