Childcare Center Administrative Assistant

Overview:
Caterpillar International Academy is seeking a dedicated, organized, and compassionate Administrative Assistant to join our leadership team. We aren’t just looking for someone to manage files; we are looking for a professional who thrives in a fast-paced, heart-centered environment. If you are detail-oriented, have a 'hospitality-first' mindset, and want to make a tangible impact on the lives of young learners, we want to meet you!

Key Responsibilities

As the face of our academy, you will ensure our daily operations run smoothly while fostering a safe, nurturing environment.

• Front Office Management: Greet families warmly, manage the reception area, and handle incoming inquiries with professional phone etiquette.
• Admissions & Growth" Lead "parent-of-interest" tours and provide a welcoming first impression for prospective families.
• Compliance & Records: Manage our student database and maintain accurate records in accordance with state licensing regulations.
• Leadership Support: Act as a right hand to the Director and Assistant Director, assisting with school-wide administrative tasks and special projects.
• Safety & Logistics: Administer basic first aid when necessary and operate the academy van for after-school pickups (No CDL required; clean driving record essential).

Qualifications:

• Age/Education: Must be at least 18 years of age with a high school diploma or GED.
• Background: Ability to pass all state-mandated and company background checks.
• Experience: Previous experience in a front desk or administrative role (Childcare or Educational setting preferred).
• Tech Savvy: Proficiency in Google Suite and experience with office management software or data entry.
• Communication: Exceptional proofreading skills and a polite, professional demeanor in person and over the phone.

Skills We’re Looking For

• The "Multitasking Pro": Ability to manage calendar shifts, phone calls, and walk-ins simultaneously without losing your cool.
• Detail Obsessed: You catch the small things in records and correspondence that others might miss.
• Reliable & Flexible: Willingness to jump in where needed whether that’s driving the van or assisting a teacher.

Why Join Caterpillar International Academy?

Join a team of professionals who are truly dedicated to shaping the future. This is a rewarding opportunity to grow your administrative career while being part of a community that celebrates every milestone of a child’s development.

Apply today to become a valued member of our childcare family!

Job Types: Full-time, Part-time

Pay: $12.00 - $17.00 per hour

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Professional development assistance
• Vision insurance

Experience:

• Administrative Assistant: 2 years (Required)

Language:

• Spanish (Preferred)

Work Location: In person