Church Business Administrator

Messiah Lutheran Church and Preschool is in search of an Administrator who will serve as the backbone of our church’s daily operations and management. We are seeking someone who feels a spiritual calling to support the mission and services of our church and preschool community. There are three primary aspects to the role: Office Management, Financial Management and Communication Management. The candidate must have a proactive attitude, attention to detail, and a heart to serve in collaboration with the church’s other staff positions. The Church Administrator will act as a liaison among various church groups, manage church resources efficiently and maintain an organized environment conducive to worship, learning, and fellowship.

Essential Job Duties

• Oversee daily operations of the church office and campus facilities. This requires performing some of the administrative tasks in addition to supervising others assisting with church operations and facilities maintenance.
• Full cycle onboarding and offboarding of staff and volunteers to include posting jobs, volunteer opportunities, participating in interviews, conducting background checks, maintaining personnel and volunteer records, and processing employment terminations.
• Coordinate, plan or otherwise assist with church events and programming. Manage all inquiries, details of room use and manage the church calendar.
• Ensure effective communication within the church staff, congregational members, preschool staff, and external contacts.
• Manage church financial records, budgeting, and supervise bookkeeping and payroll in coordination with the Financial Secretary, Treasurer, and Church Leadership Team.
• Manage church insurance contracts (with Pastor & Church Leadership Team assistance)
• Maintain church member records and databases.
• Ensure compliance with legal requirements for health and safety, food hygiene, and employment practices. Understand required practices for background checks for both staff and volunteers.
• Facilitate church communications such as newsletters, bulletins and emails.
• Supervise the facility maintenance and security of church property.
• Order supplies and other materials, negotiating for the best price within the scope of what is needed.
• Develops and updates church and office policies and procedures in coordination with appropriate committees, staff, Pastors, and leadership team members.
• Assist in the preparation of worship materials and programs.
• Implement and improve administrative process for better efficiency.
• Collaborate closely with church leadership to align administrative functions and operations with the church & preschool’s mission.

Skills

• Bachelor’s degree in management, communications or other closely related field, or equivalent combination of experience and education required.
• Displays an understanding and respect for Christian Ministry and church operations.
• Must be able to always maintain strict confidentiality and appropriate professional discretion.
• Three to five years managing and overseeing office operations, preferably within a church or non-profit setting.
• Experience supervising internal employees, volunteers as well as external vendors/contractors.
• Human Resources experience preferred.
• Exceptional organizational and time management skills.
• Strong verbal and written communication skills.
• Strong proficiency with Microsoft office software programs such as Word, Excel and PowerPoint.
• Google Office Suite experience necessary.
• Experience working with a variety of social media and digital media platforms.
• Strong interpersonal skills and the capacity to work with a wide range of individuals in a collaborative and productive manner.
• Commitment to continuous improvement and professional growth.

Job Type: Full-time

Base Pay: From $32.00 per hour

Expected hours: 36 per week

Benefits:

• Paid time off

Ability to Commute:

• Vancouver, WA 98665 (Preferred)

Ability to Relocate:

• Vancouver, WA 98665: Relocate before starting work (Preferred)

Work Location: In person