Church Secretary/Pastor Executive Assistant

BETHANY BAPTIST CHURCH

CHURCH SECRETARY/PASTOR EXECUTIVE ASSISTANT

JOB DESCRIPTION

Position Description:

The Pastor’s Executive Assistant is a full-time position that will provide high level administrative support to the Senior Pastor and to Bethany Baptist Church (BBC). The Church Secretary/Executive Assistant is expected to maintain complete confidentiality and serve as a professional assistant to interface with the congregation, vendors, faith-based leaders and community partners. This position requires a cheerful and pleasant demeanor and the ability to effectively work with diverse individuals.

Duties and Responsibilities:

• Manage the Senior Pastor’s calendar, functioning as the primary contact person for meetings and other schedule commitments.
• Receive, direct phone calls and check voice messages for church office.
• Manage all forms of correspondence including voicemail and e-mail.
• Assist with the planning and organizing meetings at BBC or offsite; make travel arrangements and coordinate speaking engagement logistics.
• Serves as Recording Secretary for Church Official Board, Leadership Team and Finance Committee.
• Create email mass communications via Constant Contact and ChurchTrac to keep the BBC membership informed.
• Prepare and submit content for weekly announcements in a timely and organized manner.
• Maintain and report membership database with responsibility for its accuracy, completeness, and robustness.
• Prepare expense and credit card reports with strict confidentiality, accuracy, and timeliness.
• Update and maintain the upcoming events display case to ensure information is current and engaging.
• Responsible for writing and editing of church content and correspondence
• Responsible for maintaining BBC calendar of major events, meetings and speaking engagements.
• Answer phone calls, check voice mail and route calls appropriately.
• Greet members, guest and vendors and provide direction and information.
• Maintain Constitution & Bylaws as approved or adopted by the church.
• Ability to work occasional evenings and weekend hours as needed for Special Events and fellowships
• Perform administrative duties as assigned by the Director of Operations.Other Requirements:
• Working knowledge of standard office equipment, including copies, calculators, fax machines, etc.
• Strong proficiency with Microsoft Office suite (specifically Word, PowerPoint, Excel, Outlook and virtual meeting platforms.
• Self-starter with demonstrated ability to maintain accountability, work independently, and see projects through to completion.
• Ability to review correspondence for procedural and grammatical accuracy.
• Takes initiative for new and special projects, as needed, in support of the Senior Pastor and the Director of Operations.
• Ability to work collaboratively and effectively with all other BBC Church Staff.
• Successfully undergo a criminal background and credit check.

Experience/Skills:

• Bachelor’s degree in a related field or equivalent experience in related field preferred.
• Preferred, but not required, experience as a senior level administrative assistant in a church environment.
• Proficiency in computer skills including Microsoft Office (Word, PowerPoint, Excel, Outlook Publisher and Access)
• Good interpersonal skills and a commitment to teamwork and support of church ministries.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication skills, with a high level of professionalism.
• Ability to prioritize tasks and work under pressure in a fast-paced environment.
• Flexibility and adaptability to changing priorities and deadlines.
• Commitment to confidentiality regarding all account records pertaining to the Church staff and membership, including, but not limited to members’ personal data, Pastor and staff correspondence, appointments, salary and payroll records pertaining to the Church staff and membership, including, but not limited to members’ personal data, Pastor and staff correspondence, appointments, salary and payroll records.

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Work Location: In person