Church Treasurer

Overview
Join our vibrant community as a Church Treasurer, a vital leadership role dedicated to managing the financial health and integrity of our church organization. In this position, the Church Treasurer coordinates and oversees timely and accurate execution and recording of all finance & accounting activities. They provide timely reports to Senior Pastor, Finance committee, and to all constituents so that the ministry of the congregation can be effective.

Duties

• Maintains Giving Records, General Ledger and Financial Reporting to prepare monthly budget reports for Senior Pastor and Finance Chair.
• Communicates designated funds and budget line-item balances to staff and/or lay chair responsible for each line of budget or designated fund sub-account balance.
• Provides information to the Pastor if requested as outlined in the Book of Discipline 340 2C: (The Pastor is) To provide leadership for the funding ministry of the congregation. To ensure membership care including compliance with charitable giving documentation requirements and to provide appropriate pastoral care, the pastor, in cooperation with the financial secretary, shall have access to and responsibility for professional stewardship of congregational giving records.
• Prepares financial portions of annual reports (Charge Conference Reports and Check- out Report to be submitted to the annual conference).
• Maintains all deposit and investment accounts by serving as the liaison between Christ UMC and the banking and investment institutions, currently Chase Bank, Texas Methodist Foundation, and Edward Jones.
• Maintains the list of authorized debit card users. Coordinates issuance or cancellation of debit cards as determined by the Senior Pastor. Records all transactions in the CMS accounting system. Reimburses the debit account at the end of each month from the appropriate checking accounts. In some instances, this requires transfers from both the general checking account and the designated funds (special) checking account. Make the appropriate journal entries to record same.
• Responsible for Payroll and personnel benefits including:
• Amending, reviewing, and submitting payroll to payroll processing company. Maintains communication with payroll processing company. Makes journal entries to record payroll.
• Implements any salary changes as instructed by the Chair of the SPRC
• Using individual IRS assigned Centralized Authorization File (CAF) Number, participates in any required communications with the IRS regarding payroll taxes
• Verifies that all personnel benefits are paid timely and in accordance with the approval of the SPRC.
• Receives Paid Time Off (PTO) forms from employees, maintains PTO records for each employee, and files PTO form in personnel files.
• Maintains employee personnel files.
• Serves as a point of contact for employees with questions regarding policies found in the Staff Employee Handbook.
• Responsible for mortgage and accounts payable; ensures any loans are timely paid, paid in accordance with the current budget and that the church remains in good standing with lenders.
• Reviews accounts payable invoices and coordinates obtaining signatures on checks, making sure bills are paid in a timely fashion.
• Develops procedures for bill paying and reimbursement policies.
• Verifies that all expenditures are properly documented and obtain documentation when necessary.
• Works with the Finance Committee, individual committee chairs and staff to establish budget for the year, entering approved budget into CMS Accounting system.
• Monitors expenditures and manages cash flow to ensure budget is not exceeded.
• Notifies proper persons and recommend changes to Finance Committee Chair when budgets are exceeded, or circumstances require adjustments.
• Confers regularly with and implement actions requested by Senior Pastor and Finance Committee Chair.
• Assists Finance Committee with the annual Stewardship Campaign including budget recap analysis and coordination of pledge packet mailing.
• Prepares mailing lists and assists with stuffing of printed packets; enters pledges into individual member profiles.
• Designs and oversees filing system for financial records.
• Destroys or oversees destruction of financial records which are dated prior to the period of retention specified in the CUMC FB Records Management Policy.
• Maintains those financial records which must be permanently retained, and timely scanning and shredding of records as indicated by the CUMCFB Records Management Policy.
• Maintains credit card processing equipment, files of credit card records and correspondence with credit card processing company.
• Assists the Finance Committee with the selection of a processing company and the related correspondence. Download detail of payments received and posts the individual contributions into CMS, both in the contribution module and the general ledger.
• Reconciles the report of the processing company to the CMS records and the bank deposit records.
• Makes appropriate journal entries for fees associated with credit card processing.
• Cooperates with the audit committee and/or auditor appointed by the Finance Committee Chair to maintain the accuracy of all accounting records.
• Makes sure contribution statements are distributed to contributors quarterly; researches any questions from members, resolve any issues and make any necessary adjustments.
• Assists members with any questions regarding individual contributions, budgeting, reimbursements, contribution reports, etc.
• Maintains confidentiality of all contribution records.
• Assists members with reimbursement requests, deposits for “special” (designated funds) projects, memorials, procedures, tax exempt purchases, etc.
• Maintains accounting controls by preparing and recommending policies and procedures.
• Reconciles financial discrepancies by collecting and analyzing account information.
• Maintains financial security by following internal controls.
• Attends all Finance Committee meetings (including subcommittee meetings if invited by Finance Committee Chair)
• Completes workers compensation audit report annually.
• Other projects and tasks as assigned throughout the year.

Experience

• Proven experience in accounting roles within non-profit organizations or governmental agencies, demonstrating familiarity with non-profit accounting principles and regulatory frameworks.
• Minimum of 2 years experience working in financials
• Hands-on experience with popular accounting software such as QuickBooks or similar platforms.
• Demonstrated ability in financial report writing, account reconciliation (including general ledger reconciliation), and financial analysis.
• Expertise in cash management processes including accounts payable/receivable and payroll administration.
• Familiarity with technical accounting concepts such as double entry bookkeeping, account analysis, regulatory reporting requirements, and internal controls.
• Excellent organizational skills with attention to detail; ability to manage multiple tasks efficiently while maintaining accuracy.
• Strong communication skills for preparing clear financial documentation and collaborating effectively with church leadership. This role is ideal for a motivated finance professional eager to contribute their expertise in a faith-based environment that values transparency, accountability, and community service. If you are passionate about managing finances with integrity while supporting a meaningful mission—this is your opportunity!

Pay: $24.00 - $26.00 per hour

Benefits:

• Paid time off

Work Location: In person