City Magistrate Secretary

Description

The essential function of the position within the organization is to provide broad administrative, organizational, and clerical support to a General Magistrate. The position requires someone who is self-motivated, has a keen eye for detail, completes assignments timely, and can maintain the confidentiality and sensitivity of matters before the Magistrate. The successful candidate must have the ability to ensure that all persons are treated with courtesy, dignity, and respect, while providing equal access to the Court through very detailed administrative work.

Examples of Work

The General Magistrate Assistant performs a variety of secretarial, administrative, and clerical duties managing the daily office operations. A variety of working relationships are established with State Courts System personnel, judges and non-judicial officers, judicial assistants, and the public. The position works independently and exercises discretion in dealing with confidential and sensitive information relating to court cases. Work is performed under the general supervision of a General Magistrate. Answer telephone calls and assist callers; directs callers to other departments, as appropriate; drafts, types, and emails daily dockets; draft and process recommended orders; prepare and process final orders for the presiding judge; maintains the calendar for the General Magistrate and schedules hearings as appropriate

Knowledge Skills and Abilities

Legal experience necessary; family law experience preferred but not required; Excellent computer skills, including Microsoft Office (Word, Excel, Outlook); Knowledge of the rules of English grammar, spelling, punctuation; Ability to compose, proof​​​​​​​read, and edit correspondence and reports; Communicate clearly and effectively; Interact effectively with the general public; Maintain confidentiality concerning sensitive information; Work under pressure and meet deadlines; Establish work priorities; Analyze court files for completeness of appropriate legal documentation.

Education and Experience Guidelines

High school diploma or GED and two years of college or vocational school education in paralegal, secretarial skills, computer operations, or a closely related field. Two years of related work experience.

Special Comments

The Florida State Courts System is a criminal justice agency. The successful applicant will be fingerprinted for the purpose of conducting a criminal history record check. Employment in this position is contingent upon a satisfactory criminal background check.

How to Apply

FULLY COMPLETED ONLINE APPLICATION IS REQUIRED. Apply at www.jacksonville.gov.

• Work history is required for all employment/volunteer work in which qualifications are being based.
• When meeting/basing qualifications on education, a copy of your college transcript, with your social blacked out, is required with your application. Transcripts do not need to be official, but must state your name, the school’s name, classes taken, grades received, type of degree, and date degree was conferred.
• If basing qualifications on being certified through a state or national animal control association, a copy of your certification is required with your application.

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Certain servicemembers and veterans, and the spouses and the family members of such service members and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in employment and are encouraged to apply for positions being filled.

If claiming veteran's preference, you must attach a DD-214 (Member Form-4 copy) or military discharge papers, or equivalent certification from the Department of Veterans Affairs listing military status, dates of service and character of discharge. You must also attach the Veterans Preference Certification Form and if applicable, the additional forms as noted here: http://www.coj.net/departments/employee-services/veterans-preference

If a candidate believes he or she was not afforded veteran’s preference, he or she may file a written complaint, within 60 calendar days upon receipt of notification of the hiring decision, requesting an investigation to:

Florida Department of Veterans Affairs
Attention: Veterans’ Preference Coordinator
11351 Ulmerton Road, Suite 311-K
Largo, FL 33778-1630
Email: VeteransPreference@fdva.state.fl.us

The City of Jacksonville is an Equal Opportunity/Equal Access Employer and will provide equal opportunity to all employees and applicants in compliance with all applicable federal and state employment laws and the current interpretation of employment discrimination by the United States Equal Employment Opportunity Commission, as set forth in Directive 0528. There shall be no discrimination or harassment against any person with regard to race, color, sex (including pregnancy), sexual orientation, gender identity or expression, religion, political affiliation, national origin, disability, age, marital status, veteran status, or any other impermissible factor in recruitment, hiring, compensation, training, placement, promotion, discipline, demotion, transfers, layoff, recall, termination, working conditions and related terms and conditions of employment.

We hire only U.S. citizens and lawfully authorized alien workers.

If you are a person with a disability who needs an accommodation in order to participate in the application/selection process, you are entitled, at no cost to you, to the provision of certain assistance.

Please notify Debra Marchant at 904-255-1022 prior to the application deadline.

Persons using a TDD may call the contact person through the Florida Relay Service 711 or 1-800-955-8771.

Job Type: Full-time

Pay: $42,660.96 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Work Location: In person