Clerical Assistant

Job Summary
We are seeking a proactive and detail-oriented Clerical Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth administrative workflows and excellent customer support. Your energetic approach and organizational skills will help maintain an efficient work environment, support daily office functions, and provide exceptional service to clients and staff alike. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive and productive workplace.

Responsibilities

• Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette.
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools.
• Organize files, documents, and correspondence through effective filing systems and proofreading to ensure clarity and accuracy.
• Support appointment scheduling, calendar management, and coordinate meetings for staff or clients.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software to track expenses and invoices.
• Provide excellent customer service by addressing inquiries promptly and supporting client needs with professionalism.
• Handle general office tasks such as photocopying, faxing, mailing, and maintaining supplies to keep the office running smoothly.

Experience

• Previous clerical or administrative experience in an office setting is preferred.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry skills.
• Experience managing multi-line phone systems and front desk responsibilities.
• Bilingual abilities are a plus for supporting diverse client needs.
• Familiarity with office management practices such as filing systems, calendar coordination, and document proofreading.
• Knowledge of medical or dental receptionist duties or personal assistant experience is advantageous but not required.
• Demonstrated organizational skills with the ability to prioritize tasks effectively while managing time efficiently in a fast-paced environment. Join us as a Clerical Assistant where your enthusiasm for organization and customer support will make a meaningful impact every day!

Pay: $14.00 - $20.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person