Clerical Assistant

Job Summary
We are seeking a proactive and detail-oriented Clerical Assistant to join our dynamic team. In this vital role, you will serve as the backbone of our office operations, ensuring smooth administrative workflows and exceptional customer support. Your energetic approach and organizational skills will help maintain an efficient office environment, manage communications, and support various administrative functions. This paid position offers an exciting opportunity to develop your office management expertise while contributing to a positive workplace atmosphere.

Responsibilities

• Manage front desk duties, including greeting visitors and directing them appropriately with professional phone etiquette
• Operate multi-line phone systems to handle incoming calls efficiently and courteously
• Perform data entry tasks using Microsoft Office, Google Workspace, and other office software to maintain accurate records
• Organize and file documents systematically, ensuring easy retrieval and compliance with company policies
• Support bookkeeping activities using QuickBooks or similar accounting software for basic financial record-keeping
• Assist with calendar management, appointment scheduling, and coordinating meetings or events
• Provide excellent customer service by addressing inquiries promptly and supporting client or patient interactions in a professional manner
• Proofread correspondence, forms, and reports to ensure clarity and accuracy in all communications
• Handle administrative tasks such as copying, scanning, mailing, and maintaining office supplies

Experience

• Previous clerical or administrative experience in an office setting is preferred
• Familiarity with office management tools such as Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace (Gmail, Calendar)
• Experience working with multi-line phone systems and providing customer support over the phone or in person
• Bilingual abilities are a plus to assist diverse client or patient populations
• Knowledge of medical or dental receptionist duties is advantageous but not required
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Demonstrated attention to detail through proofreading and data entry accuracy
• Personal assistant or medical receptionist experience can be beneficial for understanding client needs and maintaining confidentiality

Join us as a Clerical Assistant and become an essential part of a vibrant team dedicated to delivering outstanding service while fostering a supportive work environment. Your enthusiasm for organization, communication skills, and commitment to excellence will help us achieve our goals together!

Pay: $21.58 - $25.99 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person