Clerical Assistant

Overview
We are seeking a proactive and detail-oriented Clerical Assistant to join our dynamic team! This vital role offers an exciting opportunity to support daily office operations, ensure smooth administrative workflows, and deliver exceptional customer service. As a key member of our office environment, you will handle a variety of clerical tasks, coordinate communication channels, and contribute to an organized, efficient workplace. If you thrive in fast-paced settings and possess strong organizational skills, this position is perfect for you!

Responsibilities

• Manage front desk duties, greeting visitors and clients with professionalism and warmth
• Answer multi-line phone systems promptly and direct calls accurately using proper phone etiquette
• Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Handle filing, document proofreading, and ensure all paperwork is organized and accessible
• Support bookkeeping activities using QuickBooks or similar accounting software when needed
• Assist with calendar management and scheduling appointments for team members or executives
• Provide excellent customer support by addressing inquiries efficiently and courteously
• Support office management tasks such as supply ordering, mail distribution, and general administrative duties

Requirements

• Proven office experience with strong clerical skills and familiarity with office management procedures
• Proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and basic computer literacy
• Experience with multi-line phone systems and phone etiquette standards
• Bilingual abilities are highly desirable to serve diverse client needs effectively
• Excellent organizational skills with the ability to prioritize tasks efficiently
• Strong typing skills with attention to detail for data entry and proofreading tasks
• Previous experience as a receptionist, personal assistant, or construction / real estate development / property managment receptionist is a plus
• Knowledge of bookkeeping software such as QuickBooks is preferred but not required
• Ability to manage time effectively in a busy environment while maintaining professionalism

Join us in creating an energetic workplace where your organizational talents make a real impact! We are committed to providing paid opportunities that foster growth, development, and success. If you’re ready to bring your administrative expertise to a vibrant team dedicated to excellence, we want to hear from you!

Pay: $16.50 - $18.50 per hour

Benefits:

• 401(k)
• Health insurance
• Paid time off

Work Location: In person