Clerical Assistant

Job Summary
We are seeking a dynamic and highly organized Clerical Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions through efficient administrative support. Your energetic approach and attention to detail will help create a welcoming environment for clients and team members alike. This position offers an exciting opportunity to develop your office management skills while contributing to a professional and positive workplace atmosphere. If you thrive in fast-paced settings, possess excellent communication skills, and enjoy multitasking, we want to hear from you!

Responsibilities

• Manage front desk activities, greeting visitors and directing them appropriately with professionalism and warmth
• Answer multi-line phone systems promptly, providing excellent customer service and accurate information
• Perform data entry tasks using computer skills, including Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping
• Organize files, maintain filing systems, and ensure documents are accurately proofread and stored securely
• Support office management by scheduling appointments, managing calendars, and coordinating meetings efficiently
• Assist with clerical duties such as photocopying, faxing, mailing, and inventory management of office supplies
• Provide customer support by addressing inquiries via phone or email with courteous phone etiquette and timely responses

Qualifications

• Proven office experience with strong clerical skills in a professional setting
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace tools
• Experience with QuickBooks or similar bookkeeping software is preferred
• Excellent organizational skills with the ability to prioritize tasks effectively
• Strong typing skills with high accuracy; familiarity with data entry processes
• Bilingual abilities are a plus to serve diverse client needs
• Previous experience as a dental or medical receptionist or personal assistant is advantageous
• Exceptional communication skills with professional phone etiquette and customer service orientation
• Ability to handle multiple responsibilities simultaneously while maintaining attention to detail
• Knowledge of office management procedures and administrative best practices

Join us in creating a vibrant workplace where your organizational talents make a real difference! This role offers valuable experience in office administration while supporting a collaborative team dedicated to excellence.

Pay: $18.00 - $25.00 per hour

Benefits:

• Flexible schedule

Work Location: In person